Administrative Assistant

2 weeks ago

Sydney, New South Wales, Australia Paramatta Community College Full time

Admin for Vocational Education College
- **Community College - Established 38 years.**:

- **Parramatta Location (3 days pw) Mon/Thurs/Fri.**

We are currently looking for an enthusiastic and self-motivated individual to take on the position of an Admin assistant.
- **PURPOSE OF THE ROLE**:

- As a part of your role, you will provide a range of administrative tasks. You'll be ensuring the completeness of enrolments, management of student submissions, and upholding the quality of the paperwork, systems, and communication.
- **KEY ACCOUNTABILITIES**:

- Act as a first point of contact, performing administration services, enquiries from customers and stakeholders to provide timely and effective information and service.
- Undertake administrative tasks and activities in accordance with relevant policies, practices, and standards.
- Processing data in accordance with aXcelerate Student Management System
- Quality assurance of assessments
- Archiving all assessments in line with college requirements

You will be responsible for the following:
**Key tasks**:

- Manage student files in aXcelerate student management system
- Follow up on student payments
- Reviewing and maintaining course and policy documentation.
- Maintaining Trainer/Assessor files, student files, assessment materials, training resources and qualifications.
- Liaise with stakeholders regarding all compliance/risk matters.
- Monitor student's progress in consultation with trainers
- Maintain up-to-date knowledge on the VET sector and regulatory requirements.
- Prepare training rooms for delivery
- Maintain office and college supplies
- Assist in exploring new opportunities.
- Assist with student and trainer support.
- Assist with marketing and student recruitment
- **ESSENTIAL REQUIREMENTS**:

- Proficiency in time management and public relations.
- Intermediate computer literacy, particularly in Word and Excel
- Strong communication skills, both written and verbal
- Customer service experience and good presentation skills
- Maintain confidentiality on issues that may impact the RTO

**Job Type**: Permanent Part-time

Pay: From $28 -$32 per hour

Expected hours: 22.5 per week

Schedule:

- 8-hour shift

**Education**:

- Diploma (preferred)

Experience preferred:

- RTO administration: 2 years
- aXcelerate: 1 year

Only those applicants who are shortlisted will receive a response.

**Applications**

**Job Types**: Part-time, Permanent

Pay: $28.00 - $32.00 per hour

Expected hours: 22.5 per week

Schedule:

- Afternoon shift
- Day shift
- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

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