Administrative Assistant

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $80,000 - $125,000

About the Role

Our administration team requires an experienced administrative assistant to support our daily activities. We are looking for someone who can work as a valuable member of our team, handling various tasks and duties.

As an administrative assistant, you will be the first point of contact for all guests, clients and visitors during working hours. You will assist with switchboard operations, phone calls, faxes and messages, meeting room bookings, mail and various ad hoc administrative duties.

Key Responsibilities

  • Operate the switchboard and answer phone calls in a professional manner.
  • Distribute phone messages to relevant staff members.
  • Manage incoming mail and faxes, labeling mail and recording postage.
  • Book and coordinate couriers as needed.
  • Ensure meeting room bookings are entered into the system.
  • Prepare logistical requirements for meetings and set up meeting rooms prior to the start of meetings.
  • Meet and greet guests, presenting a professional company image at all times.
  • Maintain a tidy reception area to uphold a professional company image.
  • Maintain records of employee/ visitor building security passes.
  • Assist with running reports, scanning, filing, copying, faxing, binding, labels and formatting letters.
  • Assist at client and marketing events as required.
  • Perform ad hoc administrative duties.

Requirements

  • 2-4 years experience in an administrative role.
  • Working rights in Australia.
  • Professional telephone manner and screening ability.
  • Strong interpersonal skills and ability to communicate across all levels.
  • Punctual and good attendance record.
  • Proficiency in Microsoft Office (Word, PowerPoint, Excel and Outlook).
  • Able to work independently and as part of a highly efficient administrative support function.
  • Flexible and adaptable.
  • Self-motivated, proactive and organised with excellent time management skills.
  • Enthusiastic with a positive attitude.
  • Travel to offices may be required.

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