Project Officer, Governance

The Melbourne Arts Precinct Corporate (MAP Co) is the State Government agency responsible for overseeing the delivery of the Melbourne Arts Precinct (MAPT) project as well as the operations, programming, promotion and maintenance of Fed Square.

MAP Co is overseeing the delivery of the Melbourne Arts Precinct Transformation project that includes, The Fox: NGV Contemporary, a new gallery dedicated to contemporary art and design; Laak Boorndap, the 18,000 square metre public open space in the heart of the precinct; as well as significant upgrades to Arts Centre Melbourne and its historic State Theatre.

It also takes on the management and operations of Fed Square and is responsible for connecting a single continuous art, civic, and cultural precinct stretching from Fed Square through Southbank.

Once the transformation is complete, MAP Co will also manage and activate Laak Boorndap, the urban garden that will connect the Melbourne Arts Precinct in a seamless and immersive cultural experience.

Fed Square is the gateway to the art precinct - and as Melbourne's public square it is the civic, cultural and community heart of the city. It home to three of Victoria's major cultural institutions: ACMI - Australia's Museum of Screen Culture, the Koorie Heritage Trust (KHT) and The Ian Potter Centre: NGV Australia along with an array of restaurants and cafes. Located opposite the iconic Flinders St Station, it is Melbourne's premier meeting place, tourist destination and event venue for thousands of free events every year.

**Our values**

Our values are: First Nations First, Collaboration, Integrity, Community and Innovation

MAP Co values the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, women, people of all ages, with disability and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

**Key Responsibilities and Accountabilities**(refer to the position description)**:
**Secretariat and governance**
- Deliver secretariat functions for the Melbourne Arts Precinct Corporation Board and its Committees, including through the preparation and coordination of papers in consultation with team members and project partners, to ensure materials are produced to a high standard and distributed on time.
- Provide high quality generalist support across the group as required and with limited supervision, including through the implementation of probity processes, information management, project plans and other key operational requirements.
- Draft and review key documents to ensure consistency, accuracy and presentation to a high standard.
- Support development and implementation of organisational policies in compliance with applicable laws and Victorian Government requirements.
- Lead and contribute to strategic policy and data analysis projects, potentially spanning a range of environmental, social and governance domains - and across the policy challenges of operating Fed Square as a heritage-listed, civic and cultural public space, and growing the global profile of the Melbourne Arts Precinct.
- Implement processes and initiatives across the organisation which improve the quality of outputs and ensure the timely delivery of advice.
- Develop and maintain relationships across the organisation and with project partners across Government and the Melbourne Arts Precinct, and support information flows to support effective collaboration.

**MAPT Project Team Support**
- Provide high-quality administrative support across the delivery team and wider group as required to support the planning and delivery of the MAPT project. This may include:

- ensuring smooth-running of weekly activities (meetings, engagements, and events)
- Drafting, reviewing, and editing key documents and correspondence to ensure consistency, accuracy, and presentation to a high standard.
- Contributing to the enhancement and maintenance of the records management system used across the project.
- Develop and maintain relationships across the project, and with external stakeholders, and ensure appropriate informational flow to support the work of the Melbourne Arts Precinct Transformation team.
- Actively contribute to the development of a positive and high-performing team culture, including by identifying and implementing opportunities to improve teamwork practices.

**Key Selection Criteria**
- **Exceptional Time Management and Prioritisation**:Ability to manage multiple priorities and meet deadlines efficiently. Strong time management skills in balancing competing demands, organised meeting documentation including for committee meetings, and ensured timely completion of tasks.
- **Proactive Problem-Solving and Process Improvement**: Display a proactive approach to addressing challenges and enhancing operational processes.
- **Initiative