Advancement Services Assistant

Provide general administrative support, including processing philanthropic financial information
- Part time (0.6FTE), fixed term (until March '26) opportunity based at our Newcastle City Campus
- 17% super, generous annual, personal, and life leave, wellbeing programs, health and fitness discounts

**Be challenged and imagine with us**:
As the Advancement Services Assistant, you will provide data processing support for alumni and fundraising programs for the University. This will include processing donor financial information and ensuring accurate management of donor and alumni records.

You will be joining a collaborative and supportive team, who aim to help students and researchers achieve their goals.

In this role you will:

- Process philanthropic and sponsorship income and the associated donor correspondence, including invoices and receipt letters.
- Track and reconcile records of philanthropic and sponsorship income between University systems in order to confirm financial records and data are accurate.
- Provide general administrative support to the Advancement Operations team, including onboarding new staff members and organising team events and activities.
- This fixed term (until March '26) position is part time (0.6FTE) and is located at the Newcastle City Campus._

**How will you inspire us?**:
You will have:

- Experience accurately processing financial transactions in online systems.
- Demonstrated attention to detail and organisational skills, and the ability to work to competing deadlines.
- Strong communication and customer service skills, including experience interacting with a diverse range of stakeholders.

**What we offer**:
The remuneration for this position is from $71,626 to $77,858 + 17% superannuation and is commensurate with skills and experience.

**We offer a range of benefits and employment conditions that help you balance your commitments, stay healthy, and work effectively. For information on our employee benefits (such as leave, flexible working, discounts in private health insurance and gym memberships, and salary packaging) please visit**here**.**

**About our University**:
The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

**About the Unit**:
The Office of Alumni and Philanthropy (OAP) sits within the Global Engagement and Partnerships Division and leads the implementation of the University of Newcastle's Advancement Strategy. The practice of Advancement (alumni and philanthropic engagement) plays a key role in the delivery of Looking Ahead, the University of Newcastle Strategic Plan 2020-2025, and achieving its goals. The OAP is comprised of 4 teams, being Alumni Programs, Community Fundraising and Donor Relations, Philanthropy and Advancement Operations.

The Advancement Services Assistant sits within the Advancement Operations team, which collaborates across the OAP, Colleges and Divisions to deliver advancement leadership, advice, and support with relation to: philanthropic gift acceptance, governance and implementation; alumni and donor reporting, advancement information management and system improvement; and the delivery of business operations, processes, planning and reporting for the work led through the OAP.

**Your next steps**:

- Important information before you apply:_
- Applications for this position will only be accepted from those with Australian residency or a valid work permit.- Your resume.
- Demonstrated experience processing financial transactions and information in complex online systems, with a high attention to detail and level of accuracy, and proficiency in the use of MS Office to produce user-friendly reports.
- Well-developed written and verbal communication skills and demonstrated experience and commitment to working in a client-focussed manner at all times, providing exceptional customer service for people across various levels of an organisation and for key external stakeholders.
- Excellent organisational skills with the demonstrated ability to manage competing priorities, use sound judgement for complex data tasks, and deliver work of a high quality on time.
- Demonstrated experience in taking ownership and driving innovation, process improvement and contributing to overall corporate operations, with the ability to work flexibly, independently and as an effective team member whilst maintaining high levels of sensitivity and confidentiality.

**Please upload your Cover Letter**and** response to the requested Criteria as**one** PDF document**. This document should not exceed 3 pages.- We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process._

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