Executive Coordinator

About the Department of Education
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About You

**To be successful in this role you will need to demonstrate**:

- outstanding written and verbal communication skills;
- an ability to effectively coordinate and negotiate requests, bookings, diaries and communication on behalf of executive leadership teams;
- exceptional time management and organisational skills allowing you to coordinate the workload and workflow of others;
- an ability to quickly establish strong relationships with a diverse range of stakeholders;
- skills in developing presentations and compiling meeting notes and agendas (highly desirable).

**Key responsibilities include**:

- Provide high level professional secretarial services to the First Nations Deputy Director-General including diary management, preparing meeting agendas, papers and minute taking
- Develop and maintain professional and collaborative relationships with staff of the branch, as well as other internal and external clients and stakeholders.
- Respond to stakeholder enquiries in a professional, solution-focused manner and communicate effectively to ensure objectives are achieved;
- Provide accurate, timely and confidential executive and administrative support as required, including diary management, planning and scheduling meetings (including room bookings), travel arrangements, processing invoice payments, preparing meeting agendas, papers and minute taking;
**Mandatory Requirements for and Identified Role**:
It is a genuine occupational requirement for Identified roles that the position be filled by an Aboriginal person or a Torres Strait Islander person as set out in Section 7 of the Anti Discrimination Act 1991 for the purposes contained in Section 25 of that Act.
Verification of Aboriginality and/or Torres Strait Island heritage
For administrative purposes, in relation to an Aboriginal and/or Torres Strait Islander identified role, an Aboriginal and/or Torres Strait Islander person is a person who identifies as an Aboriginal and/or Torres Strait Islander person and is either:

- of Aboriginal and/or Torres Strait Islander descent;
- accepted as an Aboriginal and/or Torres Strait Islander person by the Aboriginal and/or Torres Strait Islander community in which he or she lives.

By definition a person who is not an Aboriginal and/or Torres Strait Islander cannot be employed (on any basis) to perform the duties of an Aboriginal and/or Torres Strait Islander identified role.
Applicants to this position may have to provide confirmation of their Aboriginal and/or Torres Strait Islander heritage. Requesting proof of Aboriginal and/or Torres Strait Islander heritage from applicants helps to make sure that this intention is honoured.
How to Apply
- Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
- A 1-pg written statement about how your achievements and capabilities meet the requirements.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.