Administrative Assistant

1 week ago

Sydney, New South Wales, Australia Trace Personnel Full time

Temp role
- Hourly rate $29.59 - $32.37 plus super
- Rozelle based office

The purpose of this role will be to provide a broad range of administrative services and leverage extensive business unit knowledge to support the unit's program of work and facilitate the delivery of business operations.

**Key accountabilities**:

- Provide a range of administrative and support services to the team/unit. Respond to and resolve complex enquiries and issues to ensure the provision of accurate information.
- Coordinate and manage records and databases, complying with administrative systems, processes and policies.
- Develop, implement and monitor office systems, procedures and methods.
- Gather and collate information for, and prepare documentation and reports on business unit performance.

**Key challenges**:

- Deliver quality administrative services and negotiate workable timeframes, given competing client demands and priorities.
- Screen telephone calls and answer queries or redirect callers to facilitate effective communication.
- Review incoming and outgoing mail and correspondence.
- Maintain files and documents using the client's records management system.
- efficient retrieval of information.
- Provide executive and administrative support to the Manager as required.
- Organise meetings, catering and workshops as required.
- Invoice handling and undertake petty cash and coordinate stationery supplies for the office.

The Administration Assistant will be responsible for achieving outcomes without direct supervision and may often be faced with situations which have no precedent and require resourcefulness and innovative thought.
- Professionalism, tact and diplomacy when dealing with difficult situations.
- Able to be calm and harmonious when under pressure.
- Able to adapt to a constantly changing work environment.
- Must be a team player and able to liaise with all levels of staff.

This is an exciting and rare opportunity to be part of a dynamic and ever changing environment. Please APPLY today if you'd like to be considered for this role.

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