Business Support Coordinator

**Business Support Coordinator
- **Permanent role**:

- **Surry Hills based with WFH flexibility**:

- **Work as part of a collaborative team
**About us**

As a start-up business inside one of Australia's largest retailers, WooliesX aims to bring the best of Woolworths to our customers, powered by our team, technology and data. To achieve our customer 1st strategy, we have combined the Digital, eCommerce, Customer Loyalty and Financial Services businesses to transform the customer experience under one banner - WooliesX.
Based between Bella Vista and Surry Hills, our vibrant, innovative and energetic collaboration spaces empower our teams to innovate and deliver an exceptional experience for our customers - no matter whether they choose to shop in-store, or online.
We are an agile team who embrace diversity of thought and love to take on challenges with a pragmatic and innovative approach. Our culture thrives on mutual respect, care, curiosity, openness, and a proactive attitude. As a team, we continually seek ways to pair, collaborate, support and learn from each other

**About the role**

The purpose of this role is to provide general administrative support to the WooliesX team as well as act as our 'front of house' office coordinator assisting with external visitors, distribution of deliveries throughout the office, booking couriers and other general administration duties as directed. This will include coordination of travel & assistance with onboarding of new employees.

**Responsibilities will include, but are not limited to**:

- Coordinate all office management activity including expenses and purchase order management
- Work in collaboration with Woolworths Group Management for office facility requests and issues, and
- take a proactive approach in rectifying any office concern
- Front of house point contact for Senior Leaders and Executives within the Woolworths Group
- Coordinating & facilitating the Onboarding new employees at WooliesX
- Ad hoc stationery ordering, mail sorting and general administrative tasks as required
- Provide general support to internal & external visitors across the Group at our Surry Hills office
- Coordinate the smooth running of the office by developing and implementing processes & procedures and administrative systems
- Work closely with the Workplace Building Support Manager to ensure you are across Group Comms and procedures (including but not limited to changing COVID rules regulations and what the restrictions mean for our office capacities).

**Who we are looking for
We are looking for an individual with exceptional organisational skills and who is highly proactive with the ability to discern what takes priority, what can be handled directly, and what needs to be escalated.

**Requirements**:

- Has the ability to efficiently prioritise tasks by deadlines and work under pressure.
- Strong experience event managing & coordination
- Strong & proven experience with stakeholder and relationship management
- Strong communication and interpersonal skills (written/verbal, financial/non-financial)
- High level of integrity / confidentiality
- Problem solving and issue resolution
- Proven ability to manage complex meeting room management and multiple travel bookings
- Good business acumen
- Knowledge of Google, Expense8, SAP and Concur platforms is beneficial

Please note:
Given the nature of this role, there may be times where you are required to work outside of "normal" business hours (i.e. for team events / Board commitments / strategy days etc). However, WooliesX is committed to a flexible work environment and a healthy work/life balance. Whilst having a presence in the office is essential for this role, it is actively encouraged to work flexibly where possible. #LI #Work180 #LIHybrid

**Grow with the Group
As an inclusive, team-first company, our people are at the core of everything we do.

We care deeply about creating a workplace where our team members feel valued, respected and empowered. We are committed to providing equal opportunity regardless of gender identity, ethnicity, disability, sexual orientation or life stage. We are proud to be recognised as a Gold Tier Employer in the Australian Workplace Equality Index for LGBTQ+ inclusion and as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency.

As our Group continues to evolve, innovate and support our communities, we encourage our team members to do the same with their own careers, by providing ongoing opportunities to grow and make a real difference.

We value flexibility, and encourage our team members to work in ways that meet their work/life commitments and support their wellbeing.

We work hard to create a safe and inclusive environment for all, and most importantly, we're all about creating better experiences - for our customers and for each other.

**We'd love to hear from You