Senior Administrative Officer, School Of Nursing And Midwifery

Senior Administration Officer
,
School
of Nursing and Midwifery
Fremantle
Campus
Part
-time
opportunity
(
0
.
8
)
,
Continuing
contract
Friendly and collaborative work environment
Rewarding opportunity offering career development
L
evel
5
from
$77,437
+ 14
.25
% super
(pro-rata)
About the university
The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria an
d New South Wales.
About the
role
Reporting to the Administration Coordinator you will provide
effective and efficient administrative support to the School of
Nursing and Midwifery working in collaboration with academic and professional staff to ensure the smoot
h
operation of the S
chool
.
T
his position is responsible for
supervising the administrative team and overseeing the administrative functions within the School.
Key Responsibilities
Provide high level administrative support to the
School
,
including scheduling
meetings, preparing documentation, records management and communicating with key
stakeholders.
Work accurately with detailed information; including undertaking data entry, maintaining spreadsheets, managing correspondence, collating data for reports, and under direction, prepare a range of written communication.
Provide financial support by maintaining financial records systems, processing payments, purchase orders and invoicing ensuring that it
is monitored
and reported.
Assist with and contribute to submissions, statistical summaries, data sets and report compilation and other material related to placements and stu
de
nt outcomes as required.
Participate and undertake project work in collaboration with school and or faculty
.
Assist the Head of School with the management and review of policies, procedures,
guidelines
and forms.
Providing
quality responses to a wide range of queries, from students, staff, and external partners whilst
liaising
closely with other areas of the organisation to provide timely and accurate information
Overseeing
the administrative function by managing the daily workload of the
School's
administration team, ensuring the delivery of high service standards and efficient administrative support
Coordinate and collaborate with the Head of School and Academic staff to ensure efficient timetabling and scheduling for the teaching function, ensuring accurate documentation and processing of grades and student information
.
Organise events and workshops, including orientations and training sessio
n
s, ensuring smooth execution and
logistics
.
Process Improvement and Program Development
Assist in
i
dentifing
and implement process improvements and program developments in line with university objectives and best practices.
Qualifications, skills & experience
Possession of a degree qualification with relevant experience or an equivalent combination of experience,
education
and training.
Demonstrated administrative capability with previous experience within a university or tertiary environment, would be highly desirable.
Advanced
communication skills, with the ability to build effective relationships, engage and influence a diverse range of stakeholders.
Excellent operational,
organisational
and administrative skills,
w
ith the ability to prioritise tasks and manage competing deadlines in a dynamic environment
.
Demonstrated High level of competency in using administrative and management software to track and report on School information and
data such as Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, Timetabling and Data Base programs (Allocate, Sonia, CELCAT), and video-conferencing tools.
Ability to work independently and across multifunctional teams, showing initiative and a
solution-focused
approach and providing a high level and responsive service.
Proven record in the preparation of
high-quality
documentation with excellent accuracy and
attention to detail
.
Benefits
Fitness Passport on offer
Generous training and development opportunities.
Friendly and collaborative working environment.
How to apply
Please apply online with a resume and cover letter outlining your suitability for the role.
Applications closing date:
12 September 2025
For further information on how to apply, please visit:
How to apply | Notre Dame
Applicants
must
have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply
.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the
different needs
of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
Contact
us
Please direct your queries regarding this role to
Melissa Schmidt
,
melissa.schmidt
@nd.edu.au
Unsolicited contact from recruitment agencies will not
be entertained
.
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