Administration Manager

About JLL
- We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Administration Manager
Duties & responsibilities
Accounts Payable
- Keeping track of payments, purchase orders, invoices, statements etc
- Preparation of analysis and reports
- Continue to improve the payment process and find efficiencies
- Management of petty cash
- Set up of new suppliers

Accounts Receivable
- Oversight of Casual Mall Leasing bookings
- Assisting Centre Manager with arrears and tenant reporting
- Conduct account reconciliation for tenant accounts and ensure payment have been allocated correctly.
- Process tenant recoveries
- Management of records for Utilities (water/electricity/waste)
- Ensure that you have a constant understanding of any arrears and are aggressively acting to reduce these. Ensure that your Portfolio Team receives reporting as required.

Budgeting
- Assist the Centre Manager in the preparation, completion and delivery of the annual budgets and business plan in accordance with the timeline established by the Centre Manager.
- Assist the Centre Manager in the preparation and presentation of outgoing estimates and reconciliations.

**Income**:

- Ensure that all rentals, outgoings, turnover rental, promotion levy's, tenant electricity and any other tenant recoverable are collected by the due date as specified in the lease.

**Tenant Administration**:

- Oversee the maintenance of tenant records and tenant charges in accordance with client process
- Conduct annual and on-going lease audits upon completion of Lease deals, assignments. Ensure that the tenancy schedules are 100% correct.
- Car park management, ensure records are current and liaise with Point Parking to ensure data is updated.

**Client Reporting**:

- Collation of Sales Figures, updating MRI and providing report to the Centre Manager and client.

Operations
- Raise purchase orders and ensure invoice reflects the correct details
- Manage the Evolution process
- Proclaim entry and reporting
- Assist and support the Operations team.

General Administration
- Participate and comply with risk management and staff training programs, where relevant.
- Reception duties, customer inquiries.
- Reconciling processed work, maintaining historical records.
- Ensure that the filing system and structure remain compliant with the JLL filing structure and clients structure.
- Stationery orders.
- Lost property.
- Supporting Centre Manager, Operations Manager, Marketing Manager.
- Office housekeeping.
- Ad hoc duties as required.

What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.