Apprenticeship Administration Officer

**Introduction**:
CoAct is a non-profit organisation dedicated to empowering everyday Australians through essential employment services and community activation programs. Our team shares a common passion for making a positive impact and giving back to society.

Our organisational culture revolves around purpose-driven work, strong employee engagement, and a supportive, high-performance environment. We also celebrate achievements and prioritise having fun along the way.

If you are seeking a career that unites purpose, passion, and performance, CoAct is the ideal workplace for you. Come and join us in making a meaningful difference today

**Description**:
Purpose

To provide professional administrative support to the State Manager, Operation Manager, Team Leader Administration, AFO Manager and AASN staff. Additionally, this role is responsible for the smooth operations of office management for the Perth office.

**Some of the responsibilities include**:
Provide administrative executive support to the State Manager, Operation Manager, Team Leader Administration, AFO Manager and AASN staff with travel administration, coordinating and scheduling meetings, reimbursement management and writing complex reports.
Provide administrative support related to all AASN services such as sign ups, contacts, mentoring, gateways, marketing and provide general reporting support as directed by the State Manager.
Undertake a range of tasks relating to the management of the Perth office, including:
Management of office and kitchen supplies including liaising with suppliers
Point of contact for building facilities management
Organisation of local internal events and staff morning teas
Manage the main reception telephone line and ensure suitable cover when absent
Coordinate local staff meetings
Coordination of Perth office mail
Coordination of stationery orders, and photocopier and local IT needs

**Skills and Experiences**:
Personal Attributes

Great communication skills
High level of empathy and the ability to build relationships based on trust and integrity
Proactive go-getter who can self-manage to meet deadlines and prioritise tasks at hand
Confidence working autonomously
Desire to work within a client service organisation
Self-motivated with a demonstrated enthusiastic approach to day-to-day business operations

Required Experience

Sound administration experience with customer service focus
Well organised, excellent time management skills
Able to manage competing demands and be able to communicate effectively to stakeholders on work statuses
Capacity to manage, implement and improve processes to support effective corporate decision making and work planning
Able to work independently and to manage own learning

Desirable Experience

Previous experience supporting management in a similar role
Knowledge of Microsoft Word, PowerPoint, Excel, Outlook and Internet skills and presentation programmes
Experience in providing team support
Experience working in a member-based organisation
Sound knowledge of AV & IT interfaces such as IPAD, Data Projector, Electronic Whiteboard, laptop technology

Joining Our Incredible Team

Join our award-winning team at CoAct - a highly successful, for-purpose organisation that has been recognised as an employer of choice and named Employer of the Year in 2019 and 2021. At CoAct, we prioritise employee engagement and are passionate about our cause, which is reflected in our strong relationships with partners and impressive growth.

As a CoAct team member, you'll enjoy a range of benefits, including:
Salary packaging
Health and wellbeing allowance
Additional wellbeing leave (on top of your annual and personal leave entitlements)
You'll also benefit from corporate health insurance discounts.

Join us and be a part of a team that makes a real difference.

Your Next Steps

All successful applicants will be required to complete criminal history verification and may be required to undergo a working with children check.