Contract Administration Hawthorn

7 days ago

Melbourne, Victoria, Australia Australia Wide Office Staffing Full time

$$ Neg - Permanent role
- Monday to Friday - 8.30am to 5.00pm
- Strong communication and computer skills
- Ability to multitask and prioritise
- Immediate start
- Hawthorn / Port Melbourne location

**The Company**:
Join a Building Services Facilities company who value their staff, provides long term career opportunities and has a reputation for being 'the place to work'**The Role**:
Reporting to the Contracts Administration Team Leader and supporting the Technical Support team, you will assist with the management and delivery of maintenance contracts and preparation of client reports. The role will primarily be on site at Hawthorn with commute to Pt Melbourne office.**Responsibilities include and not limited to**:

- Ensuring current processes and workflows are kept updated
- Providing administrative support to the General Manager and Contract Managers
- Maintaining an accredited list of subcontractors
- Assisting in the preparation of monthly reports
- Creating warranty contracts in accordance with company procedures
- Gathering information from subcontractors and suppliers as directed by the contract management team
- Completing all contract information as required
- Assisting in coordinating contract management requirements including labour requirements for quoted work, timelines for subcontractors, parts delivery etc
- Assisting with the mobilisation of new and existing contracts
- Administering preventative maintenance contracts

You have a 'can do' attitude, high attention to detail, are self motivated, enthusiastic and have excellent interpersonal, written and communication skills. A minimum of 3 years' experience in a similar role is essential and previous experience in the building services industry an advantage.
- Intermediate to advanced level of MS Office i.e. Word, Excel, Outlook, PowerPoint and Access and knowledge of Great Plains will be highly regarded.
- This is a permanent full time role (40 hours per week on site and/or in office)
- 8:00am to 4:30pm or 8:30am to 5:00pm with a 1/2 hour lunch break**mandatory.

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