Project Hr

2 days ago

Kwinana, Western Australia Cb&I Careers Full time

Company Overview:
**CB&I** is the world's leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 130-year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.

Overview:
The Senior Administrative Assistant is responsible for working with and supporting Project Administrative requirements. This will involve partnering with different departments such as Payroll, HR & Operations to address their administrative needs. The Sr Administrative Asst will work closely with the PMT & various department leads. This position is a support role focused on providing hands on administrative assistance to the project.

**Responsibilities**:

- Responsible for Payroll support which can include Daily timesheet entries of salary, wages, and subcontractors
- Liaise with Payroll Services and close out queries as soon as possible
- Payroll Data Entry
- Coordinate Travel and Accommodation booking through INX + platform
- Assisting with HSE Reporting when required.
- Supporting the HR Function with Data entry
- Assist recruitment team during manning periods and provide admin assistance when requested
- Running inductions
- Updating training Matrix
- Coordinate meetings, safety briefings, and toolbox talks; prepare and distribute minutes.
- Organize events and team building activities.
- Ad hoc duties for the Project as required.
- Accurately maintains employee files/records
- Support both office and field personnel. Remote support for project sites as well.
- Perform other duties assigned as needed.

Local Requirements:

- This role is based in the Kwinana office. However regular adhoc travel to site will be required.
- Camp facility acocmodation is provided when on site
- Construction Industry White Card required

Qualifications:

- Experience working FIFO or supporting the mobilisation of personnel to remote locations
- All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following, verification of competencies, drug & alcohol screen, VEVO.
- Microsoft Office Suite, PeopleSoft experience preferred
- INX experience is highly desirable
- C Class Driver's License
- Experience in the construction industry would be an advantage
- Previous administration experience in busy work environment is desirable

Skills and Behaviors:

- Business presence and polish
- Knowledge of CB&I products and markets
- Proactively identifies and solves the complex problems
- Strong analytical and problem-solving skills
- Mentally agile and ability to multi-task and manage tight deadlines
- Proven negotiating ability with high emotional intelligence and interpersonal skills
- Demonstrated business partnering skills with the ability to influence the organization
- Adaptability and agility to learn and contribute in varying and complex environments
- A mature business and technical acumen coupled with a drive to achieve results
- Exceptional communication and presentation skill, both written and verbal
- Ability to work and build credibility across the business, up to and including senior management level
- Proactively embraces and promotes the company's values and culture, including diversity & inclusion and a healthy and safe work environment

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