Office Administrator/Receptionist

2 weeks ago

Australia Tradie Support Services Full time

**ARE YOU AN AWESOME OFFICE ALL-ROUNDER WITH A HIGH ATTENTION TO DETAIL?**

**ARE YOU AN AWESOME OFFICE ALL-ROUNDER WITH RECEPTION EXPERIENCE AND A HIGH ATTENTION TO DETAIL** **& looking for a supportive team culture, career opportunities & the occasional donut day : -) Then this opportunity is for you**

We are looking for another **FULL-TIME** or **PART-TIME** team member to join our close-knit team based in Research (near Eltham).

**BENEFITS of JOINING OUR TEAM**
- Supportive team culture with the occasional donut day : -)
- Full Training & Onboarding process
- A casual work environment with uniforms provided and 'Free Dress Friday's'
- Full Time or Part Time | 20-38 hours a week
- Growing business with long-term and career progression opportunities
- A four-legged team member (Rottweiler), who is also the laziest member of the team, nevertheless, he is a full-timer and we love him.
- BEST TEAM EVER(they made me write this, but I do agree, everyone is awesome)

As a **Client Coordinator & Administration Legend**, you will be responsible for the day-to-day admin, reception and job scheduling of between 3 & 10 clients, depending on their size and requirements.
- Personal Assistant & Administration Support to the Company and its' clients
- Build & retain relationships with all clients
- Reception Services - answering & managing all incoming calls, as well as making outgoing calls
- Job Management - Processing purchase orders, scheduling jobs in a job management software, communicating with our clients' clients, processing and following up quotes & invoices, following all checklists and processes

**Skills Required**:

- A positive attitude and BRILLIANT phone manner
- Data Entry with high attention to detail (a MUST) & the ability to Multi-Task
- Knowledge of Word, Excel & Outlook
- High-level customer service
- Ability to pick up new computer systems and software programs
- Enthusiastic, Flexible and not afraid to get your hands dirty or learn new skills with a varied workload
- Take pride in your work and understand the importance of working to a high standard to support our clients

**BONUS POINTS IF YOU HAVE;**
- SharePoint experience
- Bookkeeping knowledge and Xero experience
- Knowledge of ServiceM8
- Knowledge of writing Business Systems, Procedures and Checklists

**MUST LIKE BIG DOGS,** as we have a four-legged team member who is also the laziest member of the team, but nevertheless, he is a full-timer.

**Application Process**

If you have the above skills, please submit your resume with a cover letter explaining why you should be considered for this role.

**Please note**:

- There will be a training period at the commencement of this job, and these hours will be paid at a reduced rate.

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 20-38 per week

**Salary**: $22.00 - $27.00 per hour

Schedule:

- Monday to Friday

Application Question(s):

- Do you like big dogs?
- What days/hours are you available to work?
- Are you a smoker?
- Are you willing to travel to Research (near Eltham) for work?
- Will you be proactive in learning new software programs needed for this job?
- What is your Covid vaccination status?

**Experience**:

- Office Admin: 2 years (preferred)
- Customer Service: 1 year (preferred)
- Reception: 1 year (preferred)

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