Administration Officer

4 days ago

Gold Coast, Queensland, Australia Queensland Corrective Services Full time

To contribute to the effective operation of the district office by providing administration support.

**In this role you will**:
Manage and provide a variety of administrative functions and quality, confidential administrative support including diary management, organising meetings, book travel arrangements, answer general enquiries at reception and screen phone calls Provide support to staff on administrative issues and assist with the preparation of memorandums, reports and correspondence checking for formatting and grammatical errors and amend where necessaryPerform opening and closing procedureMaintain Human Resources functions including checking timesheets, submitting leave forms, assist with commencement paperwork for new employees and submission of documentation related to work cover claimsProvide basic training to administrative staff on office systemsUndertake procurement and financial processing duties including banking as required and manage petty cash and reconcile as directedRegister incoming and outgoing correspondence and maintain mail registerMaintain facilities and equipment, including performing stock-takes, maintenance of asset register and management of car fleetLiaise with internal and external agencies as requiredSite administrationMaintain the Agency electronic recording systems Ensure the confidentiality and security of all files and documents and provide appropriate access to the files by relevant staff and approved external agenciesAssist with monitoring and maintaining the Integrated Offender Management System (IOMS) to ensure accurate statistics are available
Qualifications, professional registration, conditions and other requirementsNil
This recruitment process may be utilised to fill future vacancies across South Coast Region for the next 12 months.
Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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