Document Management Lead

4 days ago

Perth, Western Australia Bechtel Corporation Full time

Bechtel is seeking a
Document Management Lead
for a part-time telework role based in
Perth, WA
. Requisition ID:
287008
. This position may require business travel to project sites in Western Australia.
Major Responsibilities
Oversee and coordinate document management activities and governance practices across the program of works
Ensure consistency, compliance, and efficiency in managing all project records
Provide leadership and support to document management teams across multiple projects
Provide guidance on standards, processes, best practices and data flows through to full customer turnover
Drive alignment with program-wide requirements
Establish procedures and work instructions for document development, distribution and retention; work with project teams, contractors, suppliers and other stakeholders to ensure procedures deliver the required information level
Lead the training, implementation, assessments and improvements of document management workflows
Create quality monitoring methods and processes to monitor and report data entry accuracy
Develop metrics to measure efficiency and effectiveness of processes; prepare monthly progress reports for management
Implement standard document management workflow processes; address gaps and improve processes as needed
Interface regularly with internal and external customers to ensure deliverables meet expectations
Establish records formats as required by contract and storage requirements/methods
Utilize Bechtel standard Aconex and client system InEight to manage access, registration, distribution, and transmission of project documentation
Coordinate development of individual project turnover and archival plans
Perform other duties as directed by Bechtel management
Education And Experience Requirements
Industry experience gained through a recognized certificate or degree in a STEM-related field, and/or specialized courses in document management, engineering or related fields, with 8–10 years of experience, and/or 12–14 years of relevant work experience
Required Knowledge And Skills
Strong leadership, stakeholder management, analytical and technical skills
Proficiency and experience in project document management, including procedural work, customer interfaces and records management
Experience in training and supervision of personnel
Good oral and written communication skills
Knowledge of budgeting and cost management
Strong organizational skills
Knowledge of Bechtel or EPC industry and regulatory standards for record keeping
Working knowledge of computer programs for records tracking, archival, retention, and storage
Familiarity with quality assurance programs and Documents, Records & Information Management (DRIM) requirements
Total Rewards/Benefits
Bechtel offers robust benefits to support career growth, culture, and work-life balance. Learn more at Bechtel Total Rewards.
Diversity And Equal Opportunity
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by law. Applicants with a disability may request a reasonable accommodation by emailing .
Roles And Employment Type
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Construction
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