Document Management Lead

3 hours ago

Perth, Western Australia Bechtel Corporation Full time

Bechtel is seeking a Document Management Lead for a part-time telework role based in Perth, WA. Requisition ID: 287008. This position may require business travel to project sites in Western Australia.

Major Responsibilities
  • Oversee and coordinate document management activities and governance practices across the program of works
  • Ensure consistency, compliance, and efficiency in managing all project records
  • Provide leadership and support to document management teams across multiple projects
  • Provide guidance on standards, processes, best practices and data flows through to full customer turnover
  • Drive alignment with program-wide requirements
  • Establish procedures and work instructions for document development, distribution and retention; work with project teams, contractors, suppliers and other stakeholders to ensure procedures deliver the required information level
  • Lead the training, implementation, assessments and improvements of document management workflows
  • Create quality monitoring methods and processes to monitor and report data entry accuracy
  • Develop metrics to measure efficiency and effectiveness of processes; prepare monthly progress reports for management
  • Implement standard document management workflow processes; address gaps and improve processes as needed
  • Interface regularly with internal and external customers to ensure deliverables meet expectations
  • Establish records formats as required by contract and storage requirements/methods
  • Utilize Bechtel standard Aconex and client system InEight to manage access, registration, distribution, and transmission of project documentation
  • Coordinate development of individual project turnover and archival plans
  • Perform other duties as directed by Bechtel management
Education And Experience Requirements
  • Industry experience gained through a recognized certificate or degree in a STEM-related field, and/or specialized courses in document management, engineering or related fields, with 8–10 years of experience, and/or 12–14 years of relevant work experience
Required Knowledge And Skills
  • Strong leadership, stakeholder management, analytical and technical skills
  • Proficiency and experience in project document management, including procedural work, customer interfaces and records management
  • Experience in training and supervision of personnel
  • Good oral and written communication skills
  • Knowledge of budgeting and cost management
  • Strong organizational skills
  • Knowledge of Bechtel or EPC industry and regulatory standards for record keeping
  • Working knowledge of computer programs for records tracking, archival, retention, and storage
  • Familiarity with quality assurance programs and Documents, Records & Information Management (DRIM) requirements
Total Rewards/Benefits

Bechtel offers robust benefits to support career growth, culture, and work-life balance. Learn more at Bechtel Total Rewards.

Diversity And Equal Opportunity

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by law. Applicants with a disability may request a reasonable accommodation by emailing acesstmt@bechtel.com.

Roles And Employment Type
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Construction

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