Institute Coordinator

Location:

- Melbourne Business School
- Documentation:

- Position Description - Institute Coordinator
- Employment Type:

- FP - Full-Time Permanent
- Department:

- Faculty
- Closing Date:

- 23 Jul 2025

- Support the establishment of the new Institute for Digital Innovation & AI (IDIA)
- Full-time, permanent position
- Convenient and central Carlton location

**About Us**

The purpose of Melbourne Business School (MBS) Ltd is to unleash ideas and leaders for a sustainable future. The School's strategic vision is to be among the top-ranked providers of business education within the Asia-Pacific Region, to be the first choice of students and clients seeking award and non-award educational experiences, and to be esteemed globally as a leading supplier of academic and business research.

The School has established the Institute for Digital Innovation and AI (IDIA) to support Australian and global organisations in navigating the rapidly evolving landscape of digital technologies, AI adoption, automation, digital innovation, and data-driven decision making. The Institute will focus on creating real-world impact through upskilling executives, applied research in these areas, and strategic partnerships that enable senior leaders to make more confident, future-ready decisions.

**The Opportunity**

Join the newly created Institute for Digital Innovation and Artificial Intelligence (IDIA) in this important yet diverse role providing high-level coordination and administrative support to ensure the effective operation of the Institute. As Coordinator, you will play a central role in supporting the Institute's programs, research initiatives, partnerships, and events, enabling the Institute to deliver its strategic objectives.

Some additional responsibilities will also include:

- Providing executive support to the Director and Director of Strategic Partnerships, including meeting scheduling, calendar management, and administrative follow-up.
- Assist in the planning and execution of key programs and research events, working closely with the Director and Director of Strategic Partnerships.
- Coordinate project delivery activities, including the preparation of program materials (e.g., facilitator packs, workbooks), technical requirements, and documentation.
- Manage updates to the Institute's website and digital channels, particularly in relation to research and program outcomes, program launches, and event information.
- Work collaboratively with the MBS Marketing team to produce and update marketing materials, digital content, and event collateral.
- Representing the Institute in internal meetings, fostering productive relationships across MBS departments.

**About you**

As a highly organised and articulate individual with a passion for administration, you will thrive on supporting and coordinating a myriad of different tasks. Additionally, you will bring to MBS proven experience working within an academic environment and/or experience in project coordination or event management.

**What's on offer**

We value our people and ensure that we can reward you with more than just a salary. Our thanks to you includes:

- Competitive remuneration, including not-for-profit salary packaging options and generous parental leave provisions
- Flexible work options
- Free gym membership, health and wellbeing programs and regular social events
- Access to world-class learning and development programs at a discounted rate
- A workplace that promotes diversity, collaboration, and new ideas in the heart of Melbourne's innovation precinct
- Working alongside talented and supportive colleagues who are passionate about innovation and creativity