Administrative Assistant

1 week ago

Sydney, New South Wales, Australia Paragon Engineering Pty Ltd Full time

Paragon Engineering is seeking a proactive and organised individual to act as a key interface between our internal design teams and external stakeholders. This role would be well suited to somebody with experience as a Project Co-ordinator delivering Construction and Detail Documentation within an Architectural or Design Consultancy.

**About Paragon**

Paragon is a Specialist Engineering Consultancy Firm operating across Australia and servicing the infrastructure and building sectors with a focus on ground structures, bridges & associated infrastructure assets, foundations, shoring & temporary structures. Our client base includes local authorities, infrastructure asset managers and construction companies. The services that we provide are structural & geotechnical design, infrastructure asset condition assessment and structural & vibration monitoring.

As a key player in this specialist engineering consulting field, we are well-established and committed to delivering high-quality designs for ground structures, bridges, and other infrastructure projects.

Our progressive mindset and employee-oriented culture set us apart. We provide a work environment that encourages self-improvement, diversity, teamwork, autonomy and innovation. Working times are flexible, and you will work with a positive team where your efforts will be valued and your voice will be heard.

**Key Responsibilities**
- **Liaise between internal teams (design, geotechnical, structural) and external stakeholders** to ensure project milestones are achieved and client requirements are translated into the design.
- **Coordinate project schedules** and track progress, making sure delivery timelines are adhered to.
- Support the procurement process by handling purchase orders, invoicing, and budget tracking.
- Ensure that all project documents and deliverables are properly filed and shared.
- **Assist with project compliance** and quality assurance across various disciplines.

**Qualifications**:

- **2+ years of experience** in a project administration role within a design office or consultancy environment within Australia.
- **Excellent communication skills**, able to interface effectively with engineers, drafters, and external clients.
- Strong organisational and switchtasking abilities, ensuring that all project documentation is up-to-date and deadlines are met.
- **Proficiency in MS Office**, including Word, Excel, and project management software.
- Knowledge or experience with Integrated Management Systems (IMS) and ISO 9001 quality systems is a plus.

**What** **We Offer**:
An attractive salary package will be negotiated based on your capabilities, including performance bonuses and CPD sponsorship.

**How to Apply**:
Please submit your resume and a cover letter outlining your specific experience within a design office or consultancy environment relevant to this position.

**Job Types**: Full-time, Permanent

Pay: From $70,000.00 per year

**Benefits**:

- Professional development assistance

Schedule:

- Monday to Friday

Supplementary Pay:

- Performance bonus

**Experience**:

- Document Control: 1 year (preferred)
- ISO 9001 / IMS Systems: 1 year (preferred)
- Consultancy or Design Office: 2 years (required)
- Revit: 2 years (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

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