Executive Assistant

5 days ago

Northam, Australia Hudson Australia Full time

**The Role**:

- 6 Month Contract
- Full-time role, 100% Onsite
- Located at Goomalling, Western Australia
- Discounts and offers as a flexhiver
- Easy to fill timesheet and on-time weekly payment
- Free onsite parking

**The Responsibilities**:
**ADMINISTRATION**:

- To carry out all secretarial duties as required by the Chief Executive Officer including:

- Collating and distribution of Agendas and Minutes (generally Dropbox)
- Correspondence Management incoming and outgoing
- Tender Documents
- Assistance with Statutory Submissions, Plans and Reports
- Phone assistance
- Managing appointments.
- Harvest Ban & Road Closure Notification
- Heavy Vehicles/RAV Endorsement
- To provide assistance to the Chief Executive Officer and the Finance Manager with the processing of the many diversified Financial Statements, Budgets and Reports
- To arrange for the distribution of all Agendas, Minutes, Reports and correspondence to all Councillors
- Maintaining and updating Policy Manual
- Inward correspondence registering
- Updating online Registers, Returns and Related Party Declarations
- All advertising in the Endeavour Newspaper, Advocate and West Australian, or other papers/publications as directed by the CEO
- Newsletter Production
- Health, Building, Planning Administration Support
- Local Emergency Management Committee Support
- Manage Stationery and Photocopier

**COUNCILLORS**:

- To carry out secretarial duties for the Shire President and Councillor's, if and when required, on behalf of the Chief Executive Officer
- To assist Councillors where possible with their enquiries on behalf of the Chief Executive Officer
- Updating Councillor Manuals on iPads as required
- Arrange Councillor's attendance at Local Government Week including accommodation and registrations
- Manage Councillor Training Schedules

**GENERAL**:

- To provide support for all other Staff Members if and when required
- To co-ordinate the arrangements for various Council functions and Meetings: Xmas party, AGM, Citizenship Ceremonies
- Distribution of incoming mail
- Co-ordinate Staff Uniform ordering
- Employment/Job Vacancies
- Organise Annual Garden Refuse Collection
- Communications, Web Page and Facebook Maintenance
- Work with care for your own safety and health and that of others
- Participate in developing safe work procedures and follow them
- Participate in training as required

**The Requirements**:

- 3+ years experience in Executive Assistance / Similar role
- Previous experience in Council or Government is highly advantageous
- High level of typing skills, previous use of current edition of Microsoft Word, Publisher and Access
- Good personal presentation and pleasant manner required
- Ability to cooperate well with other Staff Members
- Ability to communicate personally both over the telephone and counter in a courteous, helpful and professional manner
- Ability to execute time management and organisation skills
- All temporary contractors, Citizens or Working Holiday Visa put forward must have a valid Police Clearance check and Full Work Rights to work in Australia

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