Admin Officer

6 days ago

Melbourne, Victoria, Australia Veris Full time

Overview
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Veris is a market leading national survey, spatial and planning consulting business. With over 450 professionals working across Australia Veris combines innovative technologies with some of Australia's best spatial experience to deliver an integrated approach to the full project life cycle, from initial planning and feasibility through to construction and beyond.
The Opportunity
Based in our Melbourne (Burnley) office, this position is primarily responsible for delivering effective Admin support services to the Victoria team and wider region when required.
Responsibilities include:
Provide high level administration support to Victoria, a variety of leaders and the wider regional team
Greet visitors, answering incoming phone calls and management of general office inbox
Support Project Managers with a variety of tasks including collation of proposals, bids, and tender submissions, documentation and system updates
Assist with Fleet management (i.e. freight/logistics of equipment to interstate offices and sites) or arrange hire of equipment where required
Co-ordinate meetings, workshops and events, book travel and accommodation where necessary
Co-ordinate freight of equipment to interstate offices and sites; or arrange hire of equipment when required
Processing quotes, purchase orders, supplier invoices, expenses and credit card transactions in the ERP system
Maintain accurate records, databases, and registers, ensuring confidentiality and compliance with governance requirements
Assist with onboarding and induction of new employees, and provide general HR/office support
Contribute to continuous improvement of administrative systems and workflows
Support special projects by organising and coordinating information and requirements
Undertake ad hoc administrative tasks and projects as directed to support business priorities
Maintain office housekeeping, facilities, and supplies to ensure a safe and efficient workplace
About You
To be successful in this role you will possess the following skills and experience:
At least 2 years of administration experience
Experience with financial/accounting systems and methodology would be desirable (i.e. invoicing, job costing, procurement)
Excellent communication skills - written and verbal with the ability to develop relationships with key stakeholders internally and externally
Proven ability to manage competing priorities, handle high volumes of documentation, and maintain attention to detail
A proactive and collaborative approach, with a willingness to support colleagues and contribute to team success
Commitment to maintaining confidentiality, accuracy, and professional record-keeping
An interest in continuous learning and professional development
Our Culture
At Veris, we are proud to provide a diverse and inclusive workplace where every individual is treated with dignity and respect. We are an Equal Opportunity employer, and all qualified applicants will receive consideration for employment regardless of race, cultural background, ethnicity, national origin, ability/disability, gender identity, sexual orientation, spirituality, or religion. We strongly encourage applicants from diverse communities and industries to apply.
We also acknowledge and honour Aboriginal and Torres Strait Islander Elders past, present, and future. We respect the stories, traditions, and living cultures of Aboriginal and Torres Strait Islander peoples and are committed to building a brighter future together.
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