Project Officer

1 week ago

Brisbane, Queensland, Australia Resources Full time

Key Duties and Accountabilities
- Provide confidential administrative support to the Executive Director, including diary management, arranging meetings, organising travel, accommodation and logistics, preparation for meetings and secretariat duties.
- Organise meetings with staff at all levels within the Department of Resources, the Minister's offices, other public sector agencies and external organisations at senior levels, using tact and discretion
- Ensure all correspondence, requests and documentation is accurately allocated, recorded and tracked in the Ministerial and Executive Correspondence System (MECS) and Natural Resource Operations correspondence inbox.
- In collaboration with the Executive Officer and Project Officer, coordinate Natural Resources Operation responses to regular reporting requests from the Office of the Deputy-Director General, Office of the Director-General, Department Liaison Officer and Cabinet and Ministerial Services.
- Maintain close liaison with Natural Resource Operations staff to ensure a high quality of correspondence within given timeframes
- Provide advice and support in relation to all human resource, financial, procurement and administrative functions including interpretation of departmental standards and related legislation in collaboration with Lands Finance and HR Business Partners..
- Participate as an effective member of a team and provide support to other team members and management to ensure human resource management, establishment, purchasing, budgeting and business plan priorities are met.
- Liaise, consult, negotiate and maintain effective communication with staff at all levels and with external parties, and deal with sensitive and/or confidential information in an appropriate manner.
- Develop and maintain management and administrative databases and registers and prepare associated reports as required.
- Manage and maintain office equipment, including stationary and equipment purchasing.
- Undertake discrete projects as directed by the Executive Director and Executive Officer Natural Resource Operations.
- Other duties and directed and required

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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