Aps 6

2 weeks ago

Melbourne, Victoria, Australia Federal Court Of Australia Full time

**Position Overview**
Working to the Executive Director Court and Tribunal Operations and the Executive Director People, Culture and Communications (the Executive Directors), the role of the Executive Assistant is varied and covers a full range of executive and administrative support services. Its key responsibility is to provide high-level administrative support and coordinate the section's activities in relation to reporting, people and budget requirements.

**Major Activities**
Executive Support
- Liaise with staff across the Court to coordinate section activities.
- Plan and coordinate section meetings including preparing correspondences, collating and disseminating agenda and papers, arranging travel, taking minutes, and monitoring follow-up actions.
- Assist the Executive Directors in preparing PowerPoint presentations for meetings involving Executive Management, Judges and staff, as well as collation of information and date for newsletters and reporting dashboards.
- Investigate and manage expense reporting for the sections.
- Provide miscellaneous administrative support to the Executive Directors and other Court staff in the performance and recording of special project work.
- Undertake minor research tasks, and prepare routine correspondence, response and reports.
- Maintain, review and update general administrative systems and procedures.

Reporting and Compliance
- Coordinate the preparation and distribution of routine reports and meeting agendas and disseminate copies to the relevant stakeholders.
- Assist in the preparation of the Annual Report and the yearly Corporate Plan and Budget summaries.

**Competencies & Attributes**
This is a very busy role with a wide-range of tasks and responsibilities. Hence, it requires someone who is able to organise their daily workload and manage priorities in order to meet deadlines within strict time constraints. The ability to work autonomously, demonstrate initiative, flexibility and sound judgement is a key capability to performing successfully in this role.

Due to the confidential and complex nature of the work undertaken by the Executive Directors, it is imperative that the Executive Assistant has an ability to work in an environment which requires tact and discretion.

As this role works across a large, dynamic team, it requires someone who is a team player and who is able to work collaboratively with managers and staff across Court and Tribunal Operations and Corporate Services to achieve results.

**Contact Officer**
- This opportunity is for a period of 12 months with the possibility to become ongoing._

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