Workplace Solutions Systems Integration Specialist(IWMS)

Location

Melbourne Central Office, VIC, Australia

SHARED SERVICES

OTHER

EXPERIENCED PROFESSIONALS

BAE Systems Australia

• Do interesting work that MATTERS
• ENJOY what you do
• GROW your career
• Be YOU

We work in a thriving sector – one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world's most innovative and groundbreaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.

Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.

About the OPPORTUNITY

We're offering a unique opportunity for a talented and driven individual to join our team as a Workplace Systems Transformation Specialist on a 3 year fixed term contract.

The Workplace Systems Transformation Specialist (IWMS – Integrated Workplace Management System) will be responsible for Workplace Solution's implementation and operational readiness of a new space management and desk booking solution across BAE Systems Australia. This role ensures effective coordination of Workplace Solutions requirements, data, systems integration, training, and user adoption from project initiation to business-as-usual and beyond.

Key responsibilities include:

Planning & Build Phase

• Serve as the Workplace Solutions lead in collaboration with the Project Manager, this position is responsible for the space management and desk booking project (WPS-POS), collaborating closely with IT -Digital, Data & Cyber (DDC), HR, Change Management, Real Estate Analyst, Workplace Planner, and Regional Managers
• Lead engagement with internal stakeholders to further define and document existing system and user requirements
• Coordinate Workplace Solutions data mapping, cleansing, and vendor inputs to ensure alignment with vendor system requirements

Implementation & Post-Go-Live Phase

• Coordinate Workplace Solutions user acceptance testing, validate system configuration, and support refinement based on feedback
• Support Workplace Solutions data integration, system readiness, and configuration validation
• Support development and coordination of training materials and onboarding resources, in collaboration with the dedicated Change Manager
• Liaise with and guide internal stakeholders to validate business needs and ensure alignment of functionality with operational use
• Track adoption and usage metrics, monitor data readiness, report risks, and provide regular updates to Workplace Solutions leadership
• Support the transition to steady-state operations, develop operational documentation, embed data stewardship processes, and contribute to continuous improvement

About YOU

You will have:

• Demonstrated experience in implementing a workplace/facilities technology platform, IWMS is preferred (e.g., IBM Tririga, Manhatten, Archibus, Serraview, etc.)
• A strong understanding of workplace and space management principles
• Experience managing and integrating large data sets, preferably related to property or facilities
• A background in project coordination within complex organisational environments
• Experience developing user training resources and supporting user adoption
• Excellent stakeholder management skills, with the ability to work collaboratively across business functions
• Familiarity with change management principles and working within structured change environments
• Tertiary qualifications in Facilities Management, Property, Architecture, Information Systems, Project Management or a related field (highly desirable)
• Certifications or training in IWMS platforms (e.g. IBM Tririga, Manhatten, Archibus, Serraview, etc.) or relevant workplace systems (highly desirable)
• Eligibility to hold an Australian Defence security clearance or eligibility to obtain

We believe in hiring for potential, we know that some candidates hesitate if they don't tick all the boxes. If this role interests you, but you don't meet all the criteria, we still encourage you to apply.

About US

You will be joining a workplace that truly cares about your wellbeing.

Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia's largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.

BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.

We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.

We are proud to be recognised as an employer of choice for women by WORK180.

Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.

To learn more about our employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit:

Clearances

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances.

SHARED SERVICES

OTHER

EXPERIENCED PROFESSIONALS