Daily Organiser

Overview

Work Type: Ongoing - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 3

Occupation: Education and training

Location: Melbourne - Western suburbs

Reference:

Selection Criteria

SC1: Demonstrated ability to develop and manage complex staff timetables, ensuring compliance with relevant industrial agreements and equitable allocation of duties.

SC2: Proven experience in coordinating daily staffing operations, including managing casual relief teacher bookings and responding effectively to unexpected staff absences.

SC3: Strong organisational skills with the ability to prioritise tasks, manage time efficiently, and work effectively within tight deadlines.

SC4: Excellent communication and interpersonal skills, enabling clear and timely liaison with school leadership, staff, CRT agencies, and external stakeholders.

SC5: Proficiency in using digital platforms and software (e.g., Compass, eduPay, Google Drive) to manage staffing logistics and maintain accurate records.

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

As our school continues to grow now serving over 400 students and 50 staff we are

seeking a Daily Organiser to coordinate and manage our daily staffing operations. The

successful applicant will:

Between 6:30am and 11:30am the successful applicant will:

• Develop and manage staff timetables in line with the Victorian Government Schools Agreement 2022.
• Ensure equitable allocation of duties, planning time, and yard supervision.
• Collaborate with school leadership to align timetables with programs, PLTs, and operational needs.
• Serve as the primary contact for CRT agencies.
• Respond efficiently to daily changes due to staff absences, professional learning, or events.
• Book and coordinate suitable CRTs to cover planned and unplanned absences.
• Match CRTs appropriately to year levels, specialist roles, and classrooms.
• Ensure CRTs are welcomed, briefed, and equipped with plans and materials.
• Communicate adjustments clearly and promptly to all relevant staff.
• Maintain accurate records of staffing coverage and CRT usage.
• Work closely with the Principal Team.
• Use platforms such as Compass, eduPay, google drive and internal systems to manage staffing logistics.

Between 11:30am and 2:36pm the successful applicant may:

• Provide support in First Aid as needed.
• Help with resource management tasks.
• Support event coordination and preparation.
• Assist with enrolment processes and documentation.
• Provide assistance to Principal Class members.
• Support learning resources and materials management.
• Contribute to Occupational Health & Safety practices.
• Assist in the wellbeing team.
• Perform general administration duties directed by Principal Class or Business Manager.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Wimba Primary School opened its doors in January 2024 in the thriving suburb of Tarneit, approximately 25km west of Melbourne's CBD. This year, the school welcomed over 420 students across Prep to Year 6 and has quickly established itself as a vibrant and valued part of the local community.

Guided by the core values of Community, Excellence, Integrity, and Happiness, Wimba Primary School is committed to fostering a safe, inclusive, and respectful learning environment. We prioritise positive student experiences and the development of strong, healthy relationships. Every child is recognised for their individual strengths and supported to achieve their personal best.

Our mission is to cultivate excellence in every student through high-quality, evidence-based teaching and learning practices.

In 2025, approximately 76% of our enrolments were students with English as an Additional Language (EAL). The Student Family Occupation and Education (SFOE) index for 2025 is

Facilities and Programs

Our state-of-the-art campus includes:

• A central administration building with library, staff areas, and amenities
• Flexible, contemporary classrooms that promote collaborative and innovative learning
• Specialist spaces for Visual Arts, Performing Arts, Science, and Technology
• Expansive outdoor areas including hardcourts, sports fields, and play zones
• A community hub featuring a gymnasium, canteen, and multipurpose spaces for music and drama

Our Foundation to Year 6 curriculum aligns with the Victorian Curriculum and includes targeted support in literacy, numeracy, and wellbeing. In 2025, we offered specialist programs in Physical Education, Music, STEM, and Visual Arts, with a strong emphasis on inclusion and personalised learning.

We place a strong emphasis on community engagement. Parents and carers are welcomed as partners in learning, with many opportunities for involvement. Our school offers a rich variety of student leadership roles, enrichment programs, wellbeing initiatives, sporting events, and cultural celebrations.

Wimba Primary School also provides an accredited Out of School Hours Care (OSHC) service, offering both before and after school care to support working families.

Join Our Team

As a growing school, Wimba Primary is dedicated to ensuring every student is known, valued, and cared for. We are seeking passionate, collaborative educators who are committed to supporting students to reach their academic and social-emotional potential.

If this opportunity feels like the right fit for you or even if you're simply curious we'd love to hear from you Reach out to our Principal, Paul, at or give us a call on

Please submit Cover Letter, CV and SC as one PDF document.

Providing 3 professional references and their contact details in your documents as they may be contacted prior to shortlisting

Applications close Tuesday 2 September 2025 at 11.59pm

Posted

20 August 2025

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