Office Administrator

3 days ago

Rockhampton, Queensland, Australia MYNDSHIFT GROUP Full time $45,000 - $60,000 per year

Office Administrator

Myndshift Group supports a number of industries including mining, civil construction, and heavy engineering. With our extensive experience and wide-reaching network, we are proud to deliver the highest quality project personnel in partnership with some of Australia's largest companies.

Myndshift Group have been engaged by our client partner, a trusted Queensland-based contractor providing skilled labour, asset management, and maintenance solutions across the mining and heavy industrial sectors.

About the Role

We're looking for a motivated Office Administrator to join a hardworking and friendly team based in Rockhampton. In this role, you'll be the go-to person for keeping things organised, from managing rosters and bookings to ensuring all compliance documentation is up to date. You'll work closely with the Field Service Manager and team members on the ground to make sure operations run smoothly day to day.

Key Responsibilities

In this role, you'll play a vital part in keeping operations running smoothly by supporting both the field and office teams. Your day will include:

  • Providing end-to-end administrative support including accurate data entry, timesheet processing, and document management
  • Coordinating rosters, travel, and accommodation for field employees to ensure seamless scheduling
  • Liaising with team members to maintain site compliance, including booking and tracking Coal Board Medicals, Standard 11s, and other training requirements
  • Scheduling tradespeople for both rostered and ad-hoc work across multiple projects
  • Assisting the Field Service Manager with rostering, site coordination, and day-to-day operational support.
  • Preparing and assisting with quotes and invoices, with opportunities to take on more responsibility as your experience grows

What We're Looking For

We're looking for an organised and approachable Office Administrator who takes pride in keeping things running smoothly. You'll bring:

  • A sharp eye for detail and pride in producing accurate, well-presented documents
  • Great communication skills and confidence picking up the phone to get things done
  • A friendly, team-focused attitude and a willingness to pitch in where needed
  • The ability to stay organised and adapt when things get busy or plans change
  • A proactive, positive mindset and genuine enthusiasm for your work

What's on Offer

  • Monday to Friday roster (38-hour week)
  • Long-term career opportunity with a stable and growing business
  • Supportive and down-to-earth team culture
  • Hands-on training and development for the right person

Give me a call or shoot me an email to discuss this role in more detail.

Arielle Lowe - Recruitment Coordinator

Myndshift Group

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