Academic Administrative Assistant

1 hour ago

Caloundra Queensland, Australia cb458ab5-ca36-4a02-9afa-e94cb7960d96 Full time $60,000 - $80,000 per year

ACADEMIC ADMINISTRATIVE ASSISTANT

Caloundra Christian College is a Pre-Kindy to Year 12 independent Christian school on the Sunshine Coast. We are on an exciting journey of growth, change and innovation which will see us connecting our College ethos and values with a bold, student-centred future; one which epitomises our core belief, that each child is unique and created in God's image to succeed a0nd live a life of purpose and fulfilment, and our vision, to see our students and staff flourish.

We are seeking an Academic Administrative Assistant to provide high-level support to our Director of Teaching & Learning.

This pivotal role supports the smooth operation of academic processes across the College, ensuring accuracy, organisation, and exceptional service to students, families, and staff.

This is a 30-hour per week role, extended across 5 days, during the term - with some term break work available.

About the Role

You will play a central part in coordinating academic administration, including:

  • Maintaining student data across subjects, classes, timetables and academic systems
  • Managing academic records, assessment data, booklists and reporting processes
  • Supporting subject selection, SET Plan meetings and student enquiries
  • Coordinating key academic programs such as NAPLAN, PAT and diagnostic testing
  • Preparing and distributing timetables, class lists, room allocations and duty rosters
  • Assisting with certificates, awards, GPA records and external exam processes
  • Providing high-level administrative and PA support to the Director of Teaching & Learning
  • Supporting staff with academic systems

About You

You'll thrive in this role if you are:

  • Highly organised with excellent attention to detail
  • Tech-savvy and confident working with data, digital tools and school management systems
  • Calm under pressure, adaptable and able to manage competing priorities
  • A clear communicator who enjoys supporting staff, students and families
  • Professional, reliable and committed to the Christian ethos of the College
  • Able to obtain a Working With Children Blue Card

Applications

To apply, please complete the application form on our website (link here) and email your cover letter and resume to If you would like a copy of the Role Description, a request can be emailed to

Please note:

  • Applications submitted through SEEK will not be considered
  • Applications must be submitted via our website
  • Applications close 8 December 2025 (we will begin reviewing applications as they are received)
  • Only shortlisted applicants will be contacted

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