Administrative Assistant

• Full-time, fixed term until December 2026 (with the possibility of extension subject to funding)
  
• Exciting opportunity to be an Administrative Assistant at the School of Rural Health in Orange, NSW
  
• Base Salary from $83, % superannuation
  

About the opportunity

The Administrative Assistant performs a range of general administrative and clerical duties for the School of Rural Health, ensuring tasks are completed in an efficient and effective manner. They organise and maintain records, act as the initial point of contact within the School of Rural Health and use judgement and procedural knowledge to organise the flow of information. They provide reception, office and facilities support including fleet and room booking logistics. The Administrative Assistant works in collaboration with other members of the administration and facilities team and provides support to the School of Rural Health (SRH) in relation to their portfolio area.

This position will collaborate with other School staff to support and enhance student placements and multidisciplinary learning experiences in rural areas in accordance with the Rural Health Multidisciplinary Training (RHMT) Program parameters, Murray Darling Medical Schools Network (MDMSN) Program funding and Sydney Medical Program (SMP). This position ensures compliance with relevant legislative and regulatory controls and ensures a safe working environment for all staff and students in accordance with The University of Sydney policy.

This position is located at Orange.

Home to 70,000 people, the Orange Region offers a unique blend of seasonal landscapes, accessible transport, abundant natural resources and some of the best regional food and wine in Australia. The city of Orange, with a population of 41,000 residents is a regional hub of medical and health expertise outside Sydney and employs a considerable number of people in the education and mining industries. Orange is part of Wiradjuri land, and the region is home to several culturally significant sites. For more information on Orange and surrounds, see and .

Travel within Orange is a requirement of this position.

Occasional out of hours work, flexible working and regular manual handling tasks are required of this role.

Your key responsibilities will be to:

• deliver general reception, administrative services and operational support to the School of Rural Health (Dubbo/Orange).
• provide high level administrative support including diary, travel, accommodation, room bookings and meeting management for the work area.
• gather and organise data from a range of sources to update databases, compile reports, charts, graphs, and tables.
• liaise with internal teams and external suppliers to address facilities matters.
• manage fleet bookings for the site.
• administer purchasing, payment, and invoice management.
• be an active member of the WHS Committee
• assist the orientation and induction for new staff, students, and contractors.

About you

• cert IV in Business Administration or relevant field and/or an equivalent combination of relevant training and experience
• experience in business administration and previous work experience in either the higher education/tertiary sector or at a complex multi-faceted organisation
• demonstrated ability to effectively manage resources and facilities
• proven flexibility and self-motivated attitude with attention to detail
• excellent interpersonal, verbal and written communication skills and a demonstrated ability to work co-operatively with internal and external stakeholders
• advanced computer skills in the MS Office suite with extensive diary management experience
• high-level problem-solving skills with the capacity to develop sound solutions to problems and issues, and an established record of exercising initiative
• numeracy skills together with experience in controlling income/expenditure for reconciliation/budget tracking and managing invoice payments and purchases
• compliance with the Public Health (COVID-19 Vaccination of Health Care Workers) Order 2021
• current full Driver's License.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. This role requires valid work rights for Australia.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

As this position is located on an NSW Health site, it is a regulatory requirement to complete compulsory employment checks prior to starting in this position. For more information and instructions, please visit: NSW Health employment requirements

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a university community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion , evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ+ . We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion .

How to apply

Applications (including a cover letter , CV , and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, please contact Tuana Sanders, Administration Manager by email to or if you require reasonable adjustment or any documents in alternate formats, please contact, Danielle Selinger, Recruitment Operations by email to .

The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role

Applications Close

Monday 01 September :59 PM