Administration Assistant: Exams, Achievements and Graduations

Position Details

• Continuing position | Full-Time
• Higher Education Officer Level 4 | $74,392 - $80,234pa | 17% Superannuation.
• Location: Bedford Park / Kaurna Country
• View Position Description

About the Position

Flinders University is seeking a motivated Administration Assistant: Exams, Achievement and Graduations to join the university wide Student Administration Services team in providing administration and student-centred support services across the student lifecycle, with a particular focus on university examinations and graduations.

In this position, you will also be responsible for:

• Assisting with the administration of a range of activities, including prizes and awards processes, and the set-up and delivery of University examination and graduation events.
• Providing consistent and effective customer support and advice to students, University staff, and the public regarding student administration matters to resolve enquiries efficiently.
• Administering academic transcripts, Australian Education Graduation Statements, and the posting and printing of testamurs.

About You

You will be an ambitious individual with high level communication skills and demonstrated experience in service provision. Your strong organisational skills will be key to your success, enabling you to balance competing demands and meet tight deadlines during peak periods in a fast-paced environment.

The successful candidate will also demonstrate:

• A commitment to providing responsive, high-quality service and contributing to continuous improvement initiatives by evaluating business systems, processes, and procedures and proposing solutions.
• Ability to interpret and follow rules and procedures within routine to somewhat complex work.
• Effective computing skills, including experience using computerised information systems to perform tasks requiring attention to detail, numeracy, and accuracy.

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Wide range of professional development activities and services
• We embrace diversity and promote equity and inclusion for all students and staff
• Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).
   

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples.  We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

• Please see here for our Reconciliation Action Plan
• Please see here for our Indigenous Workforce Strategy

Prescribed Conditions for Employment

• A current Nationally Coordinated Criminal History Check which is satisfactory to the University will be required by Flinders University before the successful applicant can commence in this position. A criminal record will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role.

How to Apply and Information

• As well as a CV, you are required to submit a Suitability Statement of no more than 3 pages, addressing the below four Key Position Capabilities of the position description.
  • Demonstrated commitment to providing responsive, high-quality service and to contribute towards continuous improvement initiatives to evaluate business systems, processes and procedures and generating solutions.
  • Effective computing skills and experience in the use of a computerised information system for performing tasks requiring a high level of attention to detail, numeracy and accuracy.
  • Capacity to establish priorities to meet tight deadlines and balance competing demands independently and as part of a team under routine to general supervision.
  • Demonstrated effective administrative and organisational skills.
• For more information regarding this position, please contact Shanelle Galea.

Applications to be submitted before 10:00 pm (ACDT) on Monday, 6 October 2025.

Please note, late applications and applications sent via agencies will not be accepted.

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Certification

Applications to be submitted before 10.00pm:

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.