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Executive Support

2 weeks ago

Adelaide, South Australia Ray White (Norwood) Full time $60,000 - $80,000 per year

Ray White Norwood is proudly South Australia's back to back highest performing office within the brand.

We've earned multiple accolades for our dedication to client satisfaction and our deep-rooted expertise in the property market. We pride ourselves on fostering a supportive environment where our people thrive, backed by innovative systems and ongoing training initiatives.

In this dual-role position, your primary focus will be providing high-level executive assistance, including managing schedules, coordinating communications, preparing documents, and ensuring day-to-day operations run smoothly. You'll also be the welcoming face of our office, greeting clients and visitors, managing incoming calls, facilitating efficient operations and assisting with social media duties.

Over time, this position has the potential to evolve and develop further, with the opportunity to focus more heavily on either executive assistant responsibilities or social media and marketing support, depending on your strengths and career aspirations.

Tasks & Responsibilities

  • Executive Support: Provide high-level administrative support to our Directors, including managing calendars, scheduling meetings, coordinating travel and appointments, preparing correspondence and documents, and handling confidential information with discretion.
  • Client and Visitor Relations: Welcome clients and visitors in a professional and friendly manner, manage incoming calls and emails, and deliver exceptional customer service at all times.
  • Office Coordination: Oversee reception area and board room presentation, manage office and marketing supplies, assist with meeting room bookings and office emails.
  • Manage and Elevate Our Digital Presence: Assist with scheduling and publishing content, monitoring engagement, and represent our organisation across all digital channels with professionalism.

Applicant Skill Set:

  • Exceptional verbal and written communication skills
  • High level of personal presentation and professionalism
  • Strong attention to detail, including grammar and tone
  • Ability to multitask and prioritise in fast-paced situations
  • Proactive mindset with a solution-focused approach

Training will be provided throughout all stages of your career, and opportunities for new responsibilities will arise as the role evolves.

Building a Better Future

Ray White has the largest network of highly skilled and supportive individuals across Australia and its international offices. Not only will you gain insight into our multiple offices under the Ray White Norwood | Grange | Campbelltown | Burnside banner, but you'll also have access to the network's training, support, events, and motivational experiences designed to help you grow.

How to Express Your Interest

If you'd like to take the next step in your career with a long term future in a supportive environment, please submit your resume and cover letter to our Recruitment Manager, Flavia Ingegneri,