Administration Assistant

• School of Historical and Philosophical Inquiry

• Full-time, permanent position

• Base salary will be in the range $76,025 - $80, % Superannuation (HEW Level 4) 

• Based at our St Lucia Campus 

We are seeking a motivated, energetic and organised Administration Assistant to provide a range of general and student and academic administrative support services within the School of Historical and Philosophical Inquiry.

Located at the School's Reception, the role is often the first point of contact for staff, students, visitors, and members of the public and responds to email, telephone and counter enquiries across several areas.  Reporting to the School Manager this position is required to provide high quality customer service through the delivery of friendly, helpful, accurate, and informative advice and services to students, professional and academic staff.

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.  

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. 

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: 

• Up to 26 weeks paid parental leave/paid primary care leave 

• 17% superannuation contributions + 17.5% annual leave loading 

• Access to flexible working arrangements on discussion

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family 

• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program 

• On campus childcare options 

• Affordable parking (from just $6.15 a day) 

• Salary packaging options 

Candidates require effective administration, coordination and interpersonal communication skills, as well as the ability to prioritise tasks and meet deadlines and provide exemplary customer service.

• Cert IV or Diploma level qualification or an equivalent combination of relevant experience and education/training

• Excellent written and verbal communication skills

• Ability to work as part of a team and to organise work flow to meet competing demands and deadlines.

• Demonstrated skills in providing a high level of customer service, including effective interpersonal skills

• High level of attention to detail and accuracy in all work

• Effective organisational, time management and problem-solving skills

• Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).

• Knowledge of University student computer systems and packages e.g. Microsoft office, SI-net, Business Objects, and the use of CRM systems is desirable.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.  

For more information about this opportunity, please contact Cara Herington.   

For application inquiries, please reach out to the Talent Acquisition team at , stating the job reference number (below) in the subject line.  
 

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:  

• Resume 

• A cover letter summarising how your background aligns with the 'About You' section 

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact  

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.  

Applications close: Sunday 9 November 2025, at 11.00pm AEST (R-57073).