Administration Assistant

Are you an experienced administration professional looking for a new challenge in a truly unique location? Imagine swapping traffic jams for tropical island views, and being part of a supportive team in one of Australia's most iconic holiday destinations.

Hamilton Island Holiday Homes (HIHH) manages over 160 holiday let properties, from two-bedroom apartments to luxury homes. We're seeking a skilled, organised Administration Assistant to join our team and help deliver exceptional experiences for property owners and guests.

• Work with a skilled, close-knit team - be part of a professional and collaborative workshop culture
• Live in paradise -enjoy island living plus everyday essentials like a grocery store, school, gym, medical centre, post office, and even our own airport  
• Enjoy incredible perks - subsidised furnished staff accommodation, discounts on dining and island activities, ferry concessions and more
• Easy to get to - fly direct from major cities

• Coordinate daily office administration and support the Property Manager
• Prepare and manage holiday letting agreements and trust accounting records
• Communicate with property owners, contractors, and internal teams
• Process invoices, quotes, and end-of-month billing sheets
• Ensure statutory and compliance requirements are met
• Manage filing systems, stocktakes, and key security systems
• Work closely with housekeeping, maintenance, reservations, and front office teams to ensure smooth guest experiences

What we're looking for
You're a professional, highly organised administrator who thrives in a fast-paced environment. With strong attention to detail, excellent communication skills and a proactive attitude, you take pride in delivering efficient and accurate work while supporting a busy property management team.

To be successful, you'll need
Essential

• Minimum 3 years' experience in an independent administration role
• Advanced Microsoft Office skills
• Current REIQ Licence

Desirable

• Diploma in Administration (or equivalent qualification)
• High typing speed and advanced Outlook knowledge
• Demonstrated diplomacy, discretion, and confidentiality
• Strong multitasking and project management skills
• Polished interpersonal and phone communication skills

Our mission is to share the wonder of Hamilton Island with the world by creating wonder-filled experiences for our guests, employees and community.

Every team member plays a role in shaping those experiences – making Hamilton Island not just a great place to visit, but a great place to work.

A little island can do wonders - make your next career move one to remember. Apply now