Fleet Coordinator

• Part-time employment opportunity
• Attractive hourly rate plus 12% superannuation
• Not-for-Profit salary packaging up to $18,550 per annum to increase your take-home payment
• Complimentary membership to the Paraplegic Benefit Fund (PBF Australia). which includes, $250,000 immediate payout in the event of a permanent spinal cord injury, access to PBF's injury prevention resources and support services and peace of mind knowing you're covered by a trusted organisation dedicated to spinal injury awareness and assistance
• Employee Assistance Program extending to immediate family members
• Flexible working options to increase your work-life balance
• Fun and supportive team environment

Who are we?

Mosaic Community Care is a trusted provider of disability support services, committed to helping individuals achieve their goals and improve their quality of life. We are dedicated to making a positive impact in the lives of those we support by offering individualised, person-centred support. In addition to our core services, we are passionate about our Client Services, which help us deliver high-quality services and engage with our community effectively.

Job Overview

The Fleet Coordinator is responsible for the strategic and operational management of Mosaic's vehicle fleet, ensuring optimal utilisation, compliance, and alignment with organisational goals. This role supports service delivery by coordinating logistics, overseeing vehicle suitability and modifications, and providing data-driven insights to enhance fleet performance.

Key Responsibilities of this role include but not limited to

Strategic and Operational Coordination

• Collaborate with internal stakeholders (e.g. Corporate Services, Operations) and external partners (e.g. Fleet Logic, insurers) to ensure seamless fleet operations.

• Contribute to the development and execution of Mosaic's fleet strategy, with a focus on vehicle utilisation across Houses and alignment with organisational goals.

• Analyse monthly fleet reports to identify trends, risks, and opportunities for improvement.

Fleet Administration and Logistics

• Manage insurance claims and liaise with providers to ensure timely resolution.

• Coordinate and track vehicle movements between Houses, ensuring accurate documentation and communication.

• Support implementation of operational decisions regarding fleet size, configuration, and deployment.

Vehicle Suitability and Modifications

• Consult with Operations to assess vehicle suitability during changeovers, ensuring alignment with service needs.

• Oversee vehicle modification processes, including assessment, scheduling, and compliance with safety standards.

Insights and Recommendations

• Monitor fleet performance and usage patterns to identify inefficiencies or gaps.

• Provide evidence-based recommendations to improve fleet utilisation, cost-effectiveness, and service delivery.

Other duties

• Maintain compliance with relevant policies, procedures, and regulatory requirements.

• Support sustainability initiatives by identifying opportunities for environmentally responsible fleet practices.

• Assist with onboarding and training of staff in fleet-related processes and systems.

• Other duties directed by the Executive Corporate Services.

Skills and Experience

Qualifications

• Diploma or Certificate IV in Logistics, Fleet Management, Business Administration, or related field is desired.

Experience and Skills

• Minimum 3–5 years' experience in fleet coordination or logistics, preferably in the not-for-profit or community services sector.

• Demonstrated experience managing insurance claims, vehicle movements, and compliance processes.

• Experience in managing contractors and service providers, including negotiating contracts and overseeing projects.

• Experience in maintaining accurate records and registers for assets, maintenance activities, and contractor engagements.

• Knowledge of health, safety, environmental regulations, and transportation safety standards relevant to fleet management would be highly regarded.

• Experience in the Disability Services sector highly regarded but not necessary.

Technical Skills

• Ability to interpret fleet data and identify actionable insights.

• Experience with databases and data management tools.

• Expertise in eliciting, documenting, and managing business requirements.

• Knowledge of statistics and probability to support data-driven decision-making.

• Competence in Microsoft Office Suite and fleet management systems.

Interpersonal and Organisational Skills

• Strong verbal and written communication skills to effectively convey complex information to stakeholders.

• Ability to think strategically and critically and solve problems creatively.

• Strong interpersonal skills to build relationships and work collaboratively with different teams.

• Ability to negotiate and manage conflicts among stakeholders.

• Flexibility to adapt to changing business environments and requirements.

• Confidence in making informed decisions based on data and analysis.

Additional Skills

• Ability to create clear and concise documentation.

Mandatory Conditions of Employment

• Current Australian Drivers Licence.

• Valid NDIS Workers Screening Check.

• Unrestricted working rights.

Ready to Make a Transformative Impact?

Click "Apply" to submit your resume and cover letter and continue your journey with us at Mosaic Community Care.

Embrace Diversity with Mosaic

At Mosaic, we welcome and celebrate diversity and are committed to fostering an inclusive workplace. We value individuals of all backgrounds and perspectives. Join us in shaping a more inclusive future.