Office Manager
2 weeks ago
Office Manager for Holistic Dental Clinic
Location: Laser + Holistic Dental 131 Commercial Road, South Yarra VIC 3141
Salary: $70,000 – $90,000 + super (based on experience)
Type: Full-time
Experience: Minimum 1 year required
About Us
Laser + Holistic Dental is a modern, patient-focused dental clinic located in the heart of South
Yarra. We combine advanced dental technology with a holistic, wellness-based approach to
create exceptional outcomes for our patients.
We're a supportive, professional team passionate about growth, patient care, and maintaining a
positive work environment.
About the Role
We're seeking an experienced Office Manager to oversee the smooth day-to-day operations of our busy dental practice. This position is ideal for someone with strong leadership, organisation, and communication skills who thrives in a dynamic healthcare setting.
You'll play a vital role in managing staff, ensuring operational efficiency, and supporting our
team in delivering high-quality patient experience.
Key Responsibilities
● Manage day-to-day administrative operations to ensure the center runs efficiently
● Develop and implement office procedures to support dentists, healthcare professionals and support staff
● Manage staff rosters, workspace allocation, and resources in line with operational needs
● Supervise and support administrative staff, providing leadership and performance feedback
● Maintain accurate enrolment, compliance, financial, and staff records
● Liaise with Patients, staff and healthcare providers, and external service providers to facilitate effective communication
● Manage procurement and ensure maintenance of office and it's supplies such as Dental care products, tools and equipment
● Ensure compliance with dental practicing regulations, health and safety standards, and legal requirements
● Assist with staff recruitment, onboarding, payroll, and professional development coordination
● Contribute to service planning, continuous improvement, and regulatory reviews
Additional Responsibilities
● Manage calendars, meetings, and appointment scheduling
● Liaise directly with patients, handling queries, coordinating treatment plans, and supporting sales growth
● Assist with achieving KPI's and sales targets
● Maintain financial records, process payments (HICAPS, EFTPOS, cash), and assist with Xero
● Oversee daily workflow to ensure efficient, patient-centered experience
● Support marketing initiatives and patient engagement activities
Skills & Experience Required
● Minimum 1 years' experience in a similar Office Manager or leadership role
● Experience in the dental, medical, or allied health industry preferred
● Strong organisational and multitasking skills
● Excellent verbal and written communication
● Ability to work independently and lead a team with confidence
● Proficiency in Microsoft Office, Excel, Google Workspace
● Experience with Core Dental Software (preferred) and Xero
● Knowledge of Invisalign treatment coordination is highly regarded
Why Join Us
● Supportive and collaborative team culture
● Beautiful, modern practice in a prime South Yarra location
● Holistic approach to dentistry and patient care
● Professional development and career growth opportunities
Ready to take the next step in your dental management career?
Apply now with your resume and cover letter, outlining why you're the perfect fit for our team.
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