Submissions Specialist

The Role

DesignInc Sydney is looking for a motivated and detail-oriented Submissions Specialist to lead the development of strategic bids and proposals that help shape the built environment across Australia. As a key member of the Marketing and Communications team, you will play an essential role in producing compelling submissions that reflect our design excellence, win major projects, and strengthen our brand presence.

This role offers more than just coordination and production; it is a strategic opportunity for a creative thinker and skilled communicator to influence business outcomes and contribute meaningfully to the firm's growth. You will collaborate closely with sector leaders, designers, and technical teams to deliver high-impact proposals that align with our vision and values.

We are committed to supporting your professional journey. In this role, you will have access to:

• Leadership exposure through direct engagement with senior stakeholders and strategic initiatives
• Professional development opportunities including mentoring, training, and industry events
• A pathway for career progression into senior marketing, business development, or strategic communications roles
• Creative autonomy to shape the visual and narrative direction of submissions and elevate our brand storytelling

If you are passionate about architecture, storytelling, and strategic communication, and want to make a visible impact, this role provides the platform to grow your career and contribute to meaningful projects.

The role includes the follow responsibilities:

• Submission Leadership -
  Leading and managing the preparation of submissions across the portfolio, including Go/No Go processes, ensuring alignment with strategic priorities and brand standards.
• Submissions Management -
  Working with sector/discipline leads, proactively managing multiple tender processes of varying scale and complexity, including bid scheduling, compliance, and document production, having full accountability for bid coordination to achieve sophisticated, consistent and highly focused bids and offers.
• Strategic Contribution -
  Guiding win strategies by shaping key messages, value propositions and differentiators that respond directly to client drivers. Supporting strategies by analysing bid outcomes, identifying trends, and providing insights to improve win rates.

This is a 'hands on' role and we need a real team player with a positive attitude to take on each new task, no matter how big or small.

To be successful in the role you will have/be:

• Formal Business or Marketing qualification
• Minimum of 5 years' Bids and submissions experience
• Advanced computer skills in Adobe suite (especially InDesign)
• Verbal and written communication skills
• Enthusiastic with a positive attitude
• Approachable with strong organisational and time management skills
• Able to multitask with high level of attention to detail
• The ability to engage and build relationships with internal and external stakeholders across all levels

Why Join Us?

• Work with award-winning architects on transformative projects
• Be part of a collaborative, inclusive, and design-led culture
• Enjoy flexible working arrangements and professional development support
• Make a visible impact on the firm's growth and reputation

We are on the look-out for a high calibre applicant who is not only talented but also enjoys a dynamic, progressive, challenging and fun workplace.

If this sounds like you, we'd love to hear from you

The Team

Teamwork is at the heart of our approach. More than an architectural practice, DesignInc embodies a holistic approach to buildings and environment that puts people and sustainability at the centre of everything we do.

At DesignInc Sydney, all our team members benefit from:

• Health, Well-being and Lifestyle program which offers access to an EAP, discounted gym memberships, personal and flexible working arrangements.
• Professional development and training, through formal CPD sessions and attendance at industry events.
• Study leave and financial assistance to continue formal education.
• Mentoring Program to support personal and professional growth and development.
• Regular Social Events including regular drinks after work, team events and work functions.

DesignInc Sydney

DesignInc is an Australia-wide practice, dedicated to creating people-centric environments from the large scale to the small. Our award-winning portfolio includes transport and infrastructure, schools, workplaces, multi-residential communities, hospitals and sport centres.

Our combined talent of 170 architects, urban planners, interior designers and landscape architects, across studios in Melbourne, Sydney, Adelaide and Perth; brings a holistic perspective to each client's brief and site.

Nguluway DesignInc

First Australians are encouraged to apply for any role at DesignInc. DesignInc Sydney has a joint venture with Nguluway DesignInc. Nguluway DesignInc brings together a unique partnership. A First Nations led approach to design and landscape projects, supported by a team of award winning and experienced architects and designers. We seek to foster and grow First Nations input in our sector through our mentor and employment opportunities. We work with local custodians to ensure the unique history and cultural connection of place and Country is captured and preserved through our projects, enhancing cultural literacy in our society.

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