Office Manager

2 weeks ago

Brisbane, Queensland, Australia Dekaridge Pty Ltd Full time $75,000 - $80,000 per year

Dekaridge Pty Ltd is one of the largest private family-owned cleaning companies in Queensland. We have been servicing commercial and retail clients for more than 25 years. We are looking for an experienced Office Manager.

This role ensures the smooth running of the Head Office operations to ensure the office facilities and system operate to optimal efficiency for administration functions, associates and workforce. The role will be based in Spring Hill, Brisbane.

Position: Office Manager

Full-time position: 38 hours a week.

Salary: 75k – 80k plus superannuation

Tasks and Responsibilities:

· Oversee proper delivery of services to ensure efficient and safe operations – cleaning, office equipment, office facilities/utilities, office supplies & stationery

· Report any building issues to the Facility Manager including waste services, mail service, intercom system and external cleaning.

· Supervise and train office staff for optimal performance on workplace policies, systems and tasks

· Seek solutions to IT & connectivity issues with outsourced service providers

· Issue and comply with company procedures, policies and standards in the Head Office space

· Manage the Deputy Scheduling & Rostering system for the workforce

· Provide accurate data to the Payroll Officer from Deputy Scheduling & Rostering system

· Utilise all company applications for tasks, rosters, communication channels & record keeping

· Maintain accurate documentation of the workforce and site schedules

· Manages Client, Company & Staff inductions for all locations as required by property managers

· Issue procedures for rostering, scheduling and supply Induction to new staff

· Report and update inventory of assets and equipment as needed

· Identify, resolve and communicate to Finance Manager any WHS risks and preventative measures

· Escalate disputes, problems and decisions affecting Administration to Finance Manager

· Prompt action to receive and make phone calls to suppliers, managers and staff in English & Spanish

· Delegate administrative tasks and functions to other administration personnel as necessary

About your qualifications, skills and experience:

· Minimum qualifications: Diploma or Degree in Business Administration, Accounting or Management

· Preferred Experience: minimum 2 year's relevant experience

· Leadership, problem-solving and management skills

· Strong communication skills in English and Spanish

· Experience with Industry systems –Deputy, Asana, SafetyCulture and ADP

· Ability to use 3CX phone system and applications

· Capable use of electronic devices and other job-related systems

· Competent time management skills

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