Executive Support Officer

Role Overview

Uniting WA are seeking an experienced Executive Support Officer to provide high quality support to our Co-CEOs who have distinct leadership styles and priorities, with additional support to the wider Executive team as required.

Our Co-CEOs are highly self-sufficient, and this role is not a traditional Executive Support style position. Instead, it focuses on independent administration, email and diary coordination and executive level support tasks.

Key Responsibilities

• Board meeting support: Prepare and distribute meeting agendas, take and circulate accurate minutes, support Board meetings, publish Board papers via Diligent, and assist with operational reporting requirements as required.
• Administrative support: Provide timely, effective and efficient administrative support to the Co-CEOs including diary and record management, meeting coordination, room bookings and arranging catering as required.
• Email monitoring: Monitoring the EA inbox and responding or delegating emails as required.
• Travel Coordination: Make relevant travel and accommodation arrangements for the Co-CEOs.  Manage the travel portal for Uniting and liaise with FCM, including coordinating, booking and managing travel arrangements and providing detailed travel itineraries to travellers.
• Financial reconciliation: Complete expense claim reconciliations for the Co-CEOs using the organisation's expense claims and reconciliation tools.
• Executive team assistance: Providing assistance to the wider executive team and acting as a central point of contact for internal and external stakeholders.

About You:

You're a proactive powerhouse - organised, flexible and thrive on working solo to back leaders with their own unique approach. Always ahead of the curve, you've got the knack for anticipating what's needed before it's asked and handle sensitive matters with absolute discretion. Prioritising comes naturally, and you're a self-starter who's at ease forging your own path outside the usual team setup.

You will bring:

• Previous experience within a social services context in particular through a Not for Profit, would be an advantage (3+ years) experience in a similar role.
• Relevant tertiary qualifications and the commitment to professional development and ongoing learning.
• Demonstrated experience working with multiple executives simultaneously.
• Comfortability working with self-sufficient CEO's and Executives
• The ability to work autonomously without close supervision.
• Excellent computer literacy skills, in particular MS Office, Word, Excel, Outlook and PowerPoint
• Unrestricted Australian working rights
• Australian National police clearance within 6 months or willingness to obtain
• Current drivers licence.
• Ability to manage confidential information with discretion.
• Ability to use initiative and be a self-starter
• Ability to undertake research and utilise analytical and critical thinking skills

Why Join Uniting WA:

At Uniting WA, we offer a supportive and collaborative environment where your contributions truly make an impact. Along with the opportunity to work alongside a dynamic executive team, you'll receive:

• Salary packaging up to $15,900, plus additional $2650 packaging for meal and entertainment expenses.
• 5 weeks annual leave
• Discounted health care with HBF or Medibank Private.
• 2 days volunteer leave
• Employee Assistance Program to support your personal and professional wellbeing.
• Ongoing learning and development opportunities with an extensive calendar of training available to all employees.

Apply Now:

If this role sounds like your next career move, click apply now and include an up-to-date resume and cover letter addressing the key competencies above.

For queries relating to the role, please contact

To learn more about Uniting WA visit:

Uniting WA is the community services arm of the Uniting Church of Western Australia. We welcome all people regardless of ethnicity, faith, age, culture, language, gender identity or sexual orientation. We're proud to so support thousands of Western Australians every year. Applications from First Nations People, people with lived experience, people with disability and people from Culturally and Linguistically Diverse backgrounds and mature aged workers are encouraged.

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