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Administrative Assistant

2 weeks ago

Melbourne City Centre, Victoria, Australia St Vincent's Health Australia Full time $80,000 - $120,000 per year
Job Description:


• Excellent benefits including salary packaging

• Fitzroy

• Friendly and dynamic team

• Pro-active & supportive leadership

• Flexible working arrangements

About the Role
You will provide high-level administrative support to the Director of Clinical Haematology, medical staff, and clinical trials, helping to achieve the department's strategic goals and managing all internal and external communications. You will coordinate diaries, meetings, patient appointments, and stakeholder correspondence, while assisting with recruitment, education sessions, and other administrative tasks to ensure smooth and efficient departmental operations.

• You manage and coordinate diaries, meetings, and functions for the Clinical Director and consultants.


• You handle correspondence with internal and external stakeholders to ensure clear communication.


• You coordinate patient appointments, including billing, letters and filing.


• You assist with organising education sessions, recruitment, and staff annual leave management.


• You provide reception support one half-day per week with doctors off-site.

Your Contribution


• You have a minimum of two years' experience in an administrative role, preferably within a healthcare setting.


• You demonstrate strong ability to prioritize workload, work autonomously, and meet deadlines effectively.


• You possess highly developed interpersonal and communication skills to engage with diverse stakeholders.


• You have intermediate to advanced computer skills, including proficiency with Microsoft systems and software management.


• Current National criminal history check or willing to obtain (Select which is applicable)

What we Offer

• A focus on wellbeing initiatives, with regular events and programs

• Confidential, solutions-focused employee counselling

• A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month)

• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities

• Salary Packaging – Increase your take home pay

• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne's best cafes, public transport and lots of carparks

• Discounts and Promotions always available through our Foundation

• Regular opportunities for professional development to assist you to reach your career goals

• Culture of continuous improvement

• Flexible working arrangements.

About Clinical Haematology
Clinical Haematology is provided across a broad range of inpatient and ambulatory settings. The service provides diagnosis and management of malignant and non-malignant haematological conditions, specialising in plasma cell myeloma, acute and chronic leukemias, lymphomas, autologous stem cell transplantation and bleeding and thombotic disorders. There is a strong focus on clinical trials and research.

Working at St Vincent's
St Vincent's Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application
Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Closing Date:30 August :59pmReconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit or get in contact at

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct