Office Administrator- 12-month contract

2 weeks ago

Melbourne, Victoria, Australia SHAPE Australia Full time

Shaping Spaces. Shaping Careers.We shape inspiring spaces and create exceptional experiences that leave a lasting impact - and we've been doing it for more than 35 years across Australia. From reimagining workplaces to transforming schools and hospitals, we believe great things happen when talented people are empowered to collaborate, innovate, and push boundaries. At SHAPE, you'll find a culture where your ideas matter, your growth is nurtured, and your contributions are celebrated.

The Role:

As our Office Administrator, you will be providing administrative, operational, and people-focused support that enhances employees' day-to-day experience. In this fully office-based role Monday-Friday, you will be assisting the Office Manager to ensure our wonderful Melbourne CBD office runs efficiently, safely, and professionally. This is a 12-month contracted position with the possibility of extension. Your day-to-day would involve the following.

  • Making our clients and visitors feel welcome.
  • Answering phone-based enquiries.
  • Providing general administrative assistance to the Victorian team.
  • Keeping the office clean and well organised, ensuring supplies like groceries and stationery are always available.
  • Assisting staff with IT and AV in the office.
  • Assisting in coordinating internal and external events i.e. charity events, staff meetings, and social events.
  • Owning side projects such as client gifts and creating signage/posters to promote and communicate events, training and celebrations.

If you can have a laugh whilst getting the job done, then this is the role for you

What's in it for you:

We know careers in construction are built, not handed out. That's why we offer:

  • Clear career progression – Annual appraisals, guaranteed salary reviews and pay aligned to your contribution
  • Profit Share Bonus Plan – Every team member shares in our success when we hit our goals.
  • Balance built in – 5 days of Life Leave, plus paid parental leave
  • Flexibility that works for you – Individual plans that suit your role, career aspirations and life needs
  • Growth and recognition – Tailored development plans and national training programs
  • Everyday extras – Novated Leasing, corporate retail discounts, and more

You will thrive in this role if you bring high energy, a genuine passion for great customer service, and a can-do attitude. We're looking for someone who loves creating positive experiences, stays upbeat under pressure, and brings enthusiasm to every interaction. If you enjoy being the friendly face of the office, take pride in helping others, and bring a proactive, solutions-focused mindset to your day, you'll fit right in at SHAPE.

What you'll bring:

  • A bright and bubbly personality with excellent customer service skills
  • You're adaptable and happy to go above and beyond to support the team
  • You have prior experience using Microsoft Office, Excel, Outlook, and PowerPoint
  • Experience using Canva is desirable
  • Experience managing a shared email inbox.
  • The ability to prioritise and manage competing priorities and tasks.
  • Solutions focused mindset.
  • You're able to work autonomously, collaboratively and take pride in what you deliver.

Find out more

To find out more about us and to explore all other opportunities, check out our website on  

Note to agencies: We have preferred recruitment partners in place and therefore are unable to accept speculative enquiries.

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