Administration Officer – Mandatory Training

• Excellent benefits including salary packaging

• Fitzroy location

• Permanent, Part Time, (32 hours per week)

About the Role

You will be responsible for providing comprehensive administrative support to the organization's Mandatory Training program, ensuring smooth operations and accurate tracking of employee learning activities. This role encompasses two key portfolios: delivering ad hoc general administrative services as needed, and acting as a functional administrator for the unit's Workforce Capability program. Key requirements of the role include:

• Manage data entry and maintenance of completed training records provided by educators and trainers across the campus, ensuring timely and accurate updates within the learning management system.

• Efficiently handle large volumes of training data, maintaining data integrity and compliance with hospital accreditation standards.

• Identify and resolve discrepancies or errors in training records promptly to maintain system accuracy.

• Act as the primary point of contact for internal staff inquiries related to mandatory training reporting, providing timely and clear responses.

• Generate and deliver ad hoc reports to management, providing insights into training completion rates, compliance status, and competency achievement.

Classifications for this role is between HS2 - HS21 ($66,768 - $73,811.92 per annum)

Your Contribution

• Extensive administrative experience

• Must possess intermediate to advanced proficiency in Microsoft Office applications, including mail merge, creating reports in excel and document formatting. Advanced expertise in Excel is preferred.

• Experience with Learning Management System (LMS) desirable

• Studying or completed IT studies, desirable

• Excellent communication skills

• Ability to determine workload, prioritise competing demands to meet deadlines

• Review processes and make recommendations to improve efficiencies.

• Current National criminal history check

What we Offer

• A focus on wellbeing initiatives, with regular events and programs

• Confidential, solutions-focused employee counselling

• A healthy work/life balance encouraged

• Ability to join Fitness Passport

• Salary Packaging – Increase your take home pay

• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne's best cafes, public transport and lots of carparks

• Discounts and Promotions always available through our Foundation

• Regular opportunities for professional development to assist you to reach your career goals

• Culture of continuous improvement

About Education & Learning

St Vincent's Education and Learning provides a range of Education and Learning services to staff and students across the health service. The educational team members are based across multiple campuses including Fitzroy, St George's Hospital Kew, St Vincent's on the Park East Melbourne, Caritas Christi Hospice Kew and Port Phillip Prison.

The core business of Education & Learning is divided into the following components:

•    Pre-Registration Nursing Programs 

•    Registered Undergraduate Student of Nursing (RUSON) employment model

•    Graduate Nurse Program's (GNP)

•    Pathway to Specialty Practice Programs

•    Postgraduate Nursing Programs

•    Medical Intern Program

•    Junior Medical Officer (JMO) education

•    Staff Required Learning including clinical competency Programs

•    Continuing Education Programs

•    Mandatory Training 

•    Simulation Training

•    Learning & Development (including leadership and team development)

•    Research & Projects

•    Ward Based Education and Training

Working at St Vincent's
St Vincent's Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application
Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit or get in contact at

View Reconciliation Action Plan

View Code of Conduct