Executive Assistant
3 days ago
Based Alderley | Supports CEO/COO | Multi-site impact (North Lakes + Acacia Ridge)
At EHA, we're on a mission to be Australia's leading provider of Exercise Physiology and deliver 1,000,000 occasions of service in a single year by 2040.
This role is about being the operational force behind that mission. You'll free up our COO to focus on people and growth. You will do this by making sure our clinics run smooth, our systems stay sharp, and nothing slips through the cracks.
If you get a thrill out of calendars that run like clockwork, inboxes at zero, spreadsheets always up to date, and stockrooms that never run empty, this role was built for you.
What You'll Do- Own facilities & equipment issues from intake → triage → vendor → close.
- Keep contractors compliant, scheduled, and delivering on time.
- Run stock & consumables so we don't run out — ever.
- Control the COO's calendar and inbox — no misses, no surprises.
- Publish stable rosters, keep SOPs current, deliver the weekly ops scorecard by 9am Mondays.
- Be the operational safety net — when things wobble, you catch them fast.
- Hate inefficiency and can't stand loose ends.
- Take ownership without waiting for hand-holding.
- Stay organised, proactive, and always 3 steps ahead.
- Love making systems tighter, faster, and better.
- Get rattled when priorities shift.
- Need constant direction or reminders.
- Think "done" is good enough (we're about "done right").
- Struggle to balance speed with detail.
- EA/ops experience (multi-site or healthcare a plus).
- Confidence with Google Workspace, Asana, Xero, PRODA + NDIS portal (desirable, not required).
- Driver's licence and willingness to travel across Alderley, North Lakes, Acacia Ridge (paid KMs).
- First Aid/CPR, Blue Card/WWCC, NDIS Worker Screening (or willing to obtain).
- Bias for action, ruthless prioritisation, clean documentation.
EHA is one of Australia's fastest-growing Exercise Physiology organisations. Since 2017, we've helped thousands of people with chronic conditions, disabilities, and health challenges live stronger, healthier lives through exercise.
We're data-driven, patient-first, and we believe in a culture where both our team and our patients feel safe, supported, and inspired.
Our values:- Empathy — We take a moment to walk in their shoes
- Integrity — We do the right thing
- Excellence — We exceed expectations
- Energy — We light up the room
- Direct partnership with CEO/COO — high impact, high visibility.
- Growth pathway into senior operations leadership.
- Professional development budget, gym membership, and EAP.
- A culture built on high standards + unreasonable hospitality (we care as much about how things feel as how they function).
Send us your CV and a short cover letter with 3 bullet-point wins you're proud of that show why you're ideal for this role.
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