Executive Assistant to Managing Director

4 days ago

Adelaide, South Australia behind closed doors Full time $90,000 - $120,000 per year

Executive Assistant to Managing Director

Location: Adelaide | Full-Time | Hybrid Work Options

Are you an organised, proactive professional with a passion for leadership development?
behind closed doors
(BCD) and
Bottom Line
are leaders in Leadership Development, Coaching, and Mentoring, seeking an experienced Executive Assistant to support our Managing Director in making a difference for our clients every day.

Why You'll Love Working with Us:

  • Supportive and Vibrant Team
    : Join a dynamic, collaborative team environment.
  • Impactful Work
    : Contribute to our mission of empowering individuals and organisations.
  • Flexibility
    : Enjoy two days of remote work each week.
  • Exclusive Benefits
    : Access networking opportunities, ongoing professional development, and celebrate your birthday with an extra day off.

About Us:

Behind Closed Doors
and
Bottom Line
specialise in professional growth through:

  • Behind Closed Doors
    : National businesswomen's membership network.
  • Executive Coaching and Mentoring
  • Directors Network
    : Board Directors membership program.
  • BoardDirect
    : Board placement services.
  • Career Planning Program (CPP)
  • Financial Education for Women Program (FEW)

About the Role:

This is an exciting opportunity for a talented Executive Assistant to provide top-tier support to our Managing Director and act as a key liaison with clients and suppliers for both companies.

Key Responsibilities:

  • Client & Stakeholder Liaison
    : Act as the primary contact for clients and stakeholders on behalf of the MD.
  • Professional & Administrative Support.
  • Manage the MD's calendar and appointments.
  • Prepare proposals, presentations, letters, and emails.
  • Coordinate coaching and mentoring sessions.
  • Create client invoices for coaching and events.
  • Arrange travel for the MD.
  • Handle email management for the MD.
  • Board Coordination
    : Manage activities for Boards where the MD is a Director.
  • Office & Event Management.
  • Oversee office needs, meeting room bookings, and event logistics.
  • Maintain inventory, office supplies, and IT support.
  • Database & Records Maintenance
    : Update client, supplier, and agreement records in SharePoint and internal databases.
  • Team & Public Relations Support
    : Professionally represent BCD and Bottom Line with external industry, government, and community stakeholders.
  • New Employee Setup
    : Coordinate IT setup and induction for new team members.

Qualifications & Experience:

  • Education
    : Tertiary qualifications in Administration or a related field and/or proven success in a business support role.
  • Skills
    : Outstanding organisational and communication skills with high attention to detail; ability to interact effectively with high-level stakeholders.
  • Experience
    : Demonstrated experience as an Executive Assistant in a dynamic, fast-paced environment.
  • Team Player
    : Collaborative approach with a passion for helping the team and clients succeed.

Remuneration:

Competitive salary commensurate with experience.

How to Apply:

To learn more about
Behind Closed Doors
and
Bottom Line
, visit Behind Closed Doors and Bottom Line.

For queries or to request a detailed Position Description, please contact
Diane Adams at
or via email at

Applications close Friday, 24 October 2025. Only shortlisted candidates will be contacted.

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