First Aid Officer

Overview

Work Type: Fixed-term - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 2

Occupation: Administration

Location: Melbourne - Eastern suburbs

Reference:

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

The school first aid officer / administrative assistant provides basic first aid to students and staff, manages health records and action plans, maintains first aid supplies and facilities, coordinates staff first-aid training, and handles various administrative tasks like attendance, data entry, and communication with parents. The position will predominately operate from the main reception building, however, may require movement in / around the school grounds.

In addition, the first aid officer / administrative assistant fulfils an important customer service function by being one of the first points of contact that the school community may have with the school. It is expected that they will provide a high level of customer service and be competent in the provision of up to date and relevant information operating in a consistent, professional, courteous and efficient manner at all times. This role ensures a safe and well-supported school environment by integrating health services with essential daily operations.

Responsibilities

First Aid

¿ Provide immediate basic first-aid: Respond to injuries and illnesses and manage the sick bay.

¿ Manage student health data: Maintain and update student health records, medical action plans (e.g., for asthma, allergies, diabetes), and registers of students with serious conditions.

¿ Administer medication: Dispense and record medication according to instructions from parents or health professionals.

¿ Liaise with parents and emergency services: Contact guardians to pick up sick or injured students and coordinate with emergency services and the school office during incidents.

¿ Maintain supplies and facilities: Keep the sick bay and first aid kits clean, stocked, and well-maintained.

¿ Coordinate in conjunction with the HR Manager, the timely implementation of annual school-wide First Aid Training including the preparation and communication of training materials and ensuring accurate attendance and completion records are maintained.

¿ Act as the First Aid Warden during emergency situations and training drills.

¿ Ensure compliance: Adhere to Department of Education policies and guidelines and assist with audits and updates to meet OH&S requirements.

¿ Support school events: Help prepare first aid kits and provide health support for excursions, camps, and other off-campus activities.

¿ Data entry and record-keeping: Accurately record treatment notes in school systems (eduSafe Plus and Compass) and maintain accident registers.

¿ Coordinate the Immunisation Program (in consultation with the Shire of Yarra Ranges) for students in years 7 and 10 and the staff flu vaccination program.

Administration

¿ General office duties: Assist with reception, answer phones, and handle general administrative tasks.

¿ General support duties: as instructed by the HR Manager. It will require some knowledge and application of specific procedures, instructions, regulations and other requirements relating to general administration and/or specific school programs or activities.

¿ Sort incoming mail for distribution and preparing mail for external postage.

¿ General photocopying.

¿ Maintain general tidiness of both office spaces and kitchenette.

¿ Maintain the student activity locator (SAL) to record activities and excursions that happen outside school hours or school grounds.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

The successful applicant must have completed a recognised first aid training course that meets the requirements of HLTAID011 ¿ Provide First Aid and HLTAID009 ¿ Provide cardiopulmonary resuscitation. Basic First Aid training (HLTAID011) must be completed every 3 years, while a refresher course in CPR (HLTAID009) must be completed annually.

Additionally, the applicant must have completed an anaphylaxis management training course (either online in the last 2 years or face-to-face in the last 3 years) and will also be required to show that they are able to appropriately and competently use an adrenaline auto-injector. The successful applicant must also hold an anaphylaxis supervisor certification.

Proficiency in eduSafe Plus, Compass, Cases21, and Outlook is essential.

This is a full-time role with the hours of 8:15 am - 4:15 pm Monday to Friday.

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Lilydale High School has a long tradition of providing excellent educational programs for students Years 7 to 12 and is highly regarded in the community. Significant efforts are made to see that students consistently reach outstanding achievements in a wide variety of areas, including VCE results, sports, arts, and community service activities. Collaborative decision-making processes, resulting in clearly defined policies and programs aim to ensure that each student is challenged and extended academically, creatively, socially, and physically.

Lilydale High School offers a comprehensive curriculum for Years 7 to 12 in the following eight Key Learning Areas: English, Languages, Technology, Science, Mathematics, Humanities, Physical and Sport Education and the Arts. All Year 7 and 8 students study units from these core areas. Year 9 and 10 students select from a wide range of units offered by all areas of study within set requirements. VCE subject choice is decided by vocational or further study ambitions and is made from a comprehensive range of courses. Specific features of the curriculum include the provision of an accelerated program for academically gifted and talented students, and the study of VCE units for Year 10 students. The school also offers VET and VCAL courses. The current Charter Priorities are: Improved Student Outcomes including improved NAPLAN and VCE results; Improved Connectedness and Improved Transitions from Year 8 to 9 to 10.

Our Vision Statement underpins all the school's decisions and actions: Lilydale High School provides an environment that values academic excellence and maximises opportunities and pathways to enable all students to become resilient and contributing members of the community. In brief, excellence in learning, resilience in life, thriving in community. Lilydale High School is committed to providing a safe, secure, and welcoming environment for all students. We believe that each student's happiness, confidence, feelings of security and sense of belonging are dependent upon an environment where all members are considerate, respectful, and courteous to each other. A strength of our school is our ability to support a pastoral concern for each student from first enrolment to post-school experience.

Applications close Monday 25 August 2025 at 11.59pm

Posted

12 August 2025

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