Executive Team Assistant

2 days ago

Rhodes, New South Wales, Australia InvoCare Australia Pty Limited Full time $60,000 - $90,000 per year

About the Role:

We are seeking a highly organised and proactive Team Assistant to join our National Support Office. This role provides vital administrative and project support to the Executive Leadership Team and the broader Support Office. You'll thrive in a fast-paced environment, balancing multiple priorities while maintaining professionalism and discretion.

Key Responsibilities:

As a Team Assistant, you will:

  • Calendar & Inbox Management - Coordinate busy executive schedules and manage multiple inboxes.
  • Travel & Event Coordination - Arrange travel logistics, prepare itineraries, and assist with corporate events such as the Annual InvoCare Awards and Leadership Forum.
  • Meeting & Document Support - Prepare agendas, presentations, minutes, and confidential correspondence.
  • Expense & Office Administration - Process expense reports, reconcile corporate cards, manage office supplies, mail, and facilities.
  • Communication Liaison - Act as a key contact between executives and stakeholders.
  • Information & Database Management - Maintain files, records, and the Connect SharePoint site.
  • Ad-hoc Support - Assist with purchase orders, invoices, office passes, and other administrative tasks.

What We're Looking For:

To succeed in this role, you'll bring:

  • Advanced skills in Microsoft Office Suite.
  • Strong organisational, communication, and interpersonal skills.
  • Ability to work autonomously, prioritise effectively, and handle sensitive information with discretion.
  • Experience supporting senior managers in a Team Assistant or Executive Assistant role.
  • A proactive, solutions-focused mindset with the ability to thrive under pressure.
  • Exceptional corporate presentation and confidence liaising at an executive level.
  • (Desirable) Exposure to the funeral industry or related services.

Key Behaviours:

  • Calm, professional, and composed in high-energy environments.
  • Collaborative team player who fosters strong relationships.
  • Progressive thinker who takes initiative and embraces change.

Why Join Us?

At InvoCare, we pride ourselves on delivering meaningful services with compassion and professionalism. As part of our Leadership Support Team, you'll play a critical role in ensuring smooth operations and supporting executives who drive innovation and growth.

We offer:

  • A supportive and collaborative team environment.
  • Opportunities to contribute to high-profile projects and events.
  • Professional development and career growth pathways.

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