Manager Executives Services

Job description

Agency Attorney-General's Department Work unit Office of the Chief Executive Officer

Job title Manager Executive Services Designation Senior Administrative Officer 1

Job type Full time Duration Ongoing commencing 23/10/2025

Salary $128,551 - $143,611 Location Darwin

Position number 45331 RTF Closing 01/09/2025

Contact officer Sarah McMaster on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

The Manager Executive Services manages a small effective team that provides strategic advice, support and project management services

to assist with the coordination of the Office of the Chief Executive Officer. This includes managing the CEO's and Deputy CEO's (the

Executives) day-to-day priorities as well as the timely flow of accurate information to senior executive staff, ministerial offices and key

stakeholder groups.

Context statement

This position will report directly to the Chief Executive Officer. This role seeks to manage a small team and directly provide Executive

support to both Executives.

Key duties and responsibilities

1. Manage a small team to provide high level executive support to the Executives including meeting and secretarial support, research

and project support, procurement and financial administration support.

1. Manage and coordinate the development and implementation of a range of projects on behalf of the Executives, this may include the

development of business cases, stakeholder management and project management.

3. Liaise with representatives from the Minister's office, Executive and senior management to assist the Executives respond to ministerial

requests.

1. Prepare, develop, coordinate and process high quality, timely and reliable executive correspondence on behalf of the Executives,

including cabinet submissions, estimates papers, flash briefs, agency response papers, position papers and other reports as required,

ensuring high quality and accuracy of all executive correspondence.

1. Undertake research and analysis of various issues and provide solutions and recommendations in relation to these.
2. Facilitate and reinforce a culture of continuous improvement and good working relationships with internal and external stakeholders

to ensure high-level outcomes.

Selection criteria

Essential

1. Proven experience managing a small, busy team, including sustaining a positive workplace culture and one that seek to continuously

improve

2. Exceptional organisation and coordination skills, attention to detail including proficiency in managing competing priorities and ability

to respond flexibly and pro-actively to changing priorities

3. Well-developed project management skills including performance monitoring and reporting and an ability to coordinate stakeholders

with diverse interests to achieve a common goal.

4. Well-developed analytical and research skills with experience translating information into clear and persuasive written reports and

briefings.

5. High level oral and written communication, interpersonal and networking skills with the ability to establish and maintain sustainable

relationships with a varied range of stakeholders and people from diverse cultures.

6. Well-developed problem-solving skills including ability to exercise sound judgement, apply lateral thinking to identify and resolve

issues, and discern when to escalate emerging issues and concerns.

7. A high level of personal integrity, including the ability to maintain confidentiality.

Desirable

1. Tertiary qualification in business, corporate governance or a related field.

Further information

The selected applicant will be required to undergo a criminal history check (a criminal history will not exclude an applicant from this

position unless it is a relevant criminal history). Applicants should supply a certified copy of their qualification with their application.