APS4 - Administration and Finance Officer, Norfolk Island & Mainland Territories

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Title:

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Classification(s):

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Employment Type:

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Salary:

[[filter4]] - [[filter5]] per annum plus 15.4% superannuation

Business Division:

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Branch / Section:

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Location:

We want to recruit the best people to our department. Our roles support flexible work arrangements including the opportunity to work from our departmental office and hybrid (mixture of office and home-based work).

This role is located on Norfolk Island.

A merit pool may be formed and used to fill future similar vacancies in these location.

Security Clearance:

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Job Reference No:

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Contact Officer:

Charles Brister on or

Closing Date:

11.59pm AEDT, Thursday 16 October 2025

The opportunity we have available

This is a fantastic opportunity to lead a small team that makes a genuine and enduring contribution to the Norfolk Island community

The Norfolk Island and Mainland Territories Branch is responsible for the social and economic well-being of approximately 2000 people who live on Norfolk Island. This includes the responsible management of Australian Government assets and ensuring residents have access to services comparable to those in regional communities on mainland Australia and other external Australian territories.

The Branch is looking for a motivated, reliable and experienced person to work on Norfolk Island as Administration and Finance Officer to support the Community Assets team oversee maintenance and capital work for:

• Norfolk Island Central School;
• Norfolk Island Police Station;
• Kingston and Cascade Piers;
• Norfolk Island Health and Residential Aged Care Service (NIHRACS); and the
• Selwyn, Cascade, and Nepean Reserves.

To be successful in the role, you will need

• Assist in the preparation and management of contracts for the maintenance of Australian Government assets on Norfolk Island.
• Maintain productive working relationships with a range of internal and external stakeholders to respond to needs, manage expectations, develop solutions and solve problems.
• Have a sound understanding of workplace health and safety legislation and its application to the building and construction industry
• Use systems to provide high quality and timely reports on the progress of projects

What will you do?

To be successful in the role, you will need to:

• Under general supervision from the Director or Assistant Director undertake various administrative and finance tasks relating to the procurement of service delivery contracts and capital investment projects
• Assist in the engagement and management of external contractors and specialist advisers to ensure successful project delivery
• Assist in the provision of financial reporting to the Territories Division
• Review contract documentation and assist in contract negotiations and final contract execution
• Conduct procurements using Department templates and/or Commonwealth templates – preparation of documents such as the procurement plan, evaluation plan, request for tender and evaluation report, conduct of market research, liaison with suppliers, evaluate responses, prepare and execute contract documents
• Perform contract management responsibilities – payment/processing of invoices, assessment and management of variations, monitoring of milestones, review and approval of deliverables and reporting
• Assist with the management of assets and property including sourcing suppliers, managing budgets and record keeping
• Foster relationships with a range of internal and external stakeholders;

Who are we looking for?

As a Finance and Administration Officer you will be self-motivated and able to meet deadlines. You will work closely with the Assistant Director and Director within a small team based on Norfolk Island. You will demonstrate the personal qualities and interpersonal skills necessary to perform in a remote location on Norfolk Island. Knowledge of Australian Government procurement processes and administrative procedures is desirable.

The successful candidate will have the ability to perform the duties of the position in accordance with APS values, APS Employment Principles and Code of Conduct, details of which can be found on the APSC website.

The successful candidate will demonstrate a sound understanding of the importance of providing on-Island representation for the Department of Infrastructure, Transport, Regional Development, Communications, Sports and the Arts and the ability to build productive and collaborative working relationships with internal and external stakeholders and the community.

You will also demonstrate, or have the potential to develop, the following:

• Effective stakeholder engagement skills including the ability to collaborate in a high-pressure environment and build and maintain productive working partnerships
• Effective project and financial administrative skills with sound decision making and judgement
• Flexibility with the ability to adapt to change including managing competing and changing priorities, demonstrating resilience and dealing with ambiguity without losing focus on delivery
• Effective project and contract management experience in the successful delivery of capital projects
• Proven communication skills, both written and verbal, liaison and interpersonal skills, to clearly articulate messages across a broad range of stakeholders
• The ability to manage your workload and work independently, applying initiative and judgement in the application of project procedures
• Proven knowledge and experience of Australian Government procurement processes including the Commonwealth Procurement Rules
• Strong knowledge and understanding of the sensitivities of the unique Norfolk Island culture and community

RecruitAbility minimum requirements

Minimum requirements for this role include:

• Strong knowledge and understanding of the sensitivities of the Norfolk Island culture
• Knowledge and experience of Australian Government procurement processes including the Commonwealth Procurement Rules.

RecruitAbility is a scheme which aims to attract and develop applicants with disability and also facilitate cultural changes in selection panels and agency recruitment.

Job applicants with disability who met the requirements are advanced to the next stage of the selection process:

• Opt into the scheme
• Declare they have a disability, and
• Meet the minimum requirements of a vacancy advertised in the scheme

More information can be found at RecruitAbility scheme: A guide for applicants | Australian Public Service Commission.

What else can we offer?

We are dedicated to fostering personal and professional development, empowering individuals to set goals, acquire new skills, and cultivate unique qualities that define who they are. We believe that this not only leads to a more fulfilling and happier life but also enhances the overall quality of our work. Some of the benefits we offer include:

• Access to our study Assistance Program that provides paid leave and financial support for you to undertake courses of study that contribute to the improvements of your professional skills and knowledge relevant to our work and broader Australian Public Service.
• Through our investment in learning and development opportunities, and a positive performance culture, we provide diverse career pathways for our people to enable their mobility and adapt in a rapidly changing world.
• Improve your leadership skills, through the department's Professional Coaching Scheme and tailored leadership opportunities for staff members.
• Flexible working opportunities, including part time hours, home based work and job sharing.
• We offer generous leave entitlements of 20 days personal circumstances leave per year, with one month's accrual of leave credited on commencement and 150 hours of paid annual leave (based on a full-time employee), plus a range of other miscellaneous leave options to support you.

Join our department and embark on a journey of growth, fulfillment, and well-being. Experience personal and professional development, prioritise your health, and be part of a vibrant and positive culture that empowers individuals and drives exceptional performance.

Eligibility requirements

Employment with the Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts is subject to conditions prescribed within the Public Service Act 1999 including:

• Citizenship: candidates must be an Australian citizen at the time of submitting your application.
• Health Assessment: The preferred candidate may be required to undergo a medical examination conducted by the department's preferred medical provider.
• Security Clearance: The successful candidate must be able to obtain and/or maintain a security clearance at Baseline clearance level. You must be willing to disclose all relevant and required information. You must have lived in Australia, or have a checkable background, for at least the preceding five years for Baseline Vetting clearances. More information on the security clearance vetting process is available on the Australian Government Security Vetting Agency (AGSVA) website.
• Police check: The successful candidate must satisfactory complete an Australian Federal Police criminal history check.
• Integrity and Performance check: The successful candidate must satisfy the requirements in an Integrity and Performance check which is completed by your most recent employer.

Timeline and assessment

A selection panel will be established to assess your suitability against the advertised role.

If a merit pool is established it will be valid for 18 months from date it first appeared in the APS Gazette.

Applications open: 2 October 2025

Applications close: 16 October 2025

Application shortlisting: 24 October 2025

Further assessments: 29 October 2025

Selection report finalised: 5 November 2025

Offers and announcements: 7 November 2025

The above is indicative only, please reach out to the contact person if you have any questions on the recruitment process or timeframes.

Your application will be assessed against the requirements of the job and the Work level standards. Once the entire applicant pool has been assessed, the panel will create a shortlist of applicants. If your application is shortlisted, you may be asked to undertake further assessment, this may include work sample testing, interviews, and reference checks.

How to apply

Applications for this opportunity close at 11.59pm AEDT, Thursday 16 October 2025.

In applying for this position, you are not required to address individual selection criteria. Rather, you should provide in a PDF document a statement of no more than two pages outliningyour background, capabilities and experiences, and how these align with the advertised role.

You should also provide a tailored CV in PDF, no more than two pages. The capabilities and behaviours required to be successful for this role are identified in the 'Who are we looking for' section.

Your application should be received through the department's online recruitment system. Applications via Indeed will not be accepted.

If you experience any issues with the system please contact the recruitment team on or via email at to discuss an alternative way to submit your application.

Please advise the contact officer if you require reasonable adjustments throughout the recruitment process. The department is committed to the accessibility of our systems. If you identify as someone with disability and you require accessibility assistance or more information, please email

Work with us. Apply now