Administration & Finance Assistant

6 days ago

Adelaide, South Australia Barrel Finance and Logistics Full time $50,000 - $80,000 per year

THE ROLE:

The primary role of the Administration & Finance Assistant - BFL is to provide administrative support to BFL under the guidance of the General Manager and the Financial Controller.

WORKING ENVIRONMENT:

The position is within BFL office located at McLaren Vale, working as part of the administration team.

CRITICAL RELATIONSHIPS:

The Administration & Finance Assistant - BFL is required to:

§  Work closely with all members of the BFL team

§  Develop a rapport with clients and suppliers of BFL.

Critical relationships within BFL:

§  General Manager

§  Financial Controller

§  Sales, Administration & Finance Officer

Critical relationships outside BFL:

§  Barrel Suppliers

§  BFL clients

MAJOR RESPONSIBILITIES:

The Administration Assistant – BFL is responsible for the following tasks;

  • Assist with Logistics
  • Assist in the sending out of any Purchase Orders to suppliers
  • Liaise with customers and suppliers to assist quoting
  • Match invoices to Purchase Orders
  • Update various Spreadsheet tracking invoices and expenses against client contract.
  • Update Customer & Supplier contact Register.
  • Set up new clients in and maintain the PPSR Registration;
  • Creditors – Processing of Creditor Invoices
  • Debtors – Processing of Debtor Invoices.
  • Maintain and file hard copy documents in client files.
  • General administration support for BFL
  • Collection/Return Direct Debit/Final Demand processing

CHALLENGES & RISK MANAGEMENT:

  • Challenges include time management and prioritising requests from senior staff and clients.
  • To meet deadlines required for all tasks.

REQUIRED COMPETENCIES:

Honesty/Business Values:

The ability to:

  • Operate in an open & transparent way;
  • Recognise & avoid potentially compromising situations, and
  • Represent BFL in an honest & business-like manner.

Interpersonal Skills:

The ability to:

  • Work as part of a team;
  • Develop and build relationships with other staff within the group;
  • Listen and question in order to gain knowledge;
  • Make recommendations, and
  • Communicate with employees at all levels of the business.

Presentation Skills:

The ability to:

  • Present data in a simple and understandable format that reflects commitment and agreement from staff;
  • Present written documentation in a logical and documentation in a logical and easy to understand format.

Initiative:

The ability to:

  • Work in a in a small team with a view to completing any tasks in the most efficient way possible;
  • Minimize risk and develop process efficiencies;
  • Be prepared to make decisions and recommendations consistent with the outcomes required by the position

IT Skills:

Competent working knowledge of:

  • MS Outlook;
  • MS Word;
  • MS Excel, and
  • Accounting systems

Other:

A current South Australian driver's licence

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