Document Controller

As engineers we are faced with some of the most exciting challenges of our generation, from energy transition to food and water security. At
Agilitus QLD
we believe we are here to help change the future, we have the opportunity to create innovative solutions in response to these challenges and make a positive impact on society and our environment.

We are a multi-disciplinary engineering and project delivery organisation, providing civil, structural, mechanical, electrical and project management services covering our client's entire project lifecycle. Across resources, industrial and renewables, we deliver world class engineering to help our clients optimise the performance of assets and improve productivity and safety.

We have enjoyed an enviable reputation with our clients for its 'can do' attitude to developing sustainable and appropriate engineering solutions. Our culture of maintaining a strong client focus, delivering on promises, and understanding client and project needs is fully integrated into our approach.

The Opportunity

We are currently recruiting for an experienced Document Controller to support our East Coast teams from our Brisbane office. Reporting to the Manager of Projects, you will support a variety of client engineering projects. With a sharp eye for detail and a strong understanding of compliance you will improve our efficiency and ensure our documentation is systematic and accessible.

Responsibilities:

• Implement and maintain document control procedures, registers, reports, and audit trails for all project documentation in line with ISO 9001 standards.
• Ensure all documents are consistently formatted, reviewed, approved, and distributed using standardised templates and naming conventions in accordance with company and client standards.
• Maintain version control, traceability, and timely review of documents and drawings.
• Oversee the storage, archiving, scanning, and retrieval of project records and documentation.
• Collaborate with project teams, clients, consultants and contractors to define documentation requirements, improve control processes.
• Provide training and support on document systems and best practices to uphold document control protocols and confidentiality
• Manage and maintain the Document Management System, including Dropbox access and file structures.
• Attend project meetings and report on the status of key deliverables and documentation milestones.
• Support ad hoc administrative tasks related to project documentation and reporting.

The Ideal Candidate:

• Diploma or certification in Business Administration, Records Management or a related field. Additional training or certification in document control and quality systems considered advantageous.
• Proven experience in document control within engineering, construction, mining or similar project-based environments
• Strong understanding of document control standards, version control, lifecycle management, and compliance protocols, including ISO 9001 quality systems
• Experience in formatting, compiling, and distributing technical documentation packages using standardised templates and naming conventions
• Excellent attention to detail with the ability to identify inconsistencies, formatting issues and ensure document accuracy and completeness
• Strong organisational and time management skills with the ability to manage multiple priorities and meet tight deadlines
• Proactive, adaptable and helpful team focussed attitude you can confidently liaise with internal teams, clients, contractors and consultants.
• Ability to train and support team members in document control systems and processes
• Understanding of confidentiality and data security principles, especially in handling sensitive project documentation

Why Join Agilitus QLD?

In partnership with the broader Agilitus business based out of Perth WA, we are a young and dynamic engineering group with aspirations to grow and develop into a competitive force in the engineering design sector in Australia. This is an excellent opportunity to be part of this journey.

We can offer the fantastic career opportunities that come with joining a team on its growth journey, as well as the ability to genuinely influence the business's direction and success through your personal efforts and simultaneously progress your career as we grow from within.

We know that our people and our culture are what differentiates us, that is why we host a relaxed and enjoyable working environment by giving our employees the autonomy to deliver their work. If you are interested in progressing your interest in this role, please click on the APPLY NOW button and register your details. We are committed to this process and as such, we endeavour to review and respond to your application as soon as possible. We look forward to hearing from you

Note: Please be advised that we will not be accepting unsolicited resumes from recruiters, executive search consultants or any third-party consulting agencies for this position.

We will only be accepting applicants residing in Australia with current working rights, at this time.