Manager - Business Admin

4 days ago

The Head Queensland, Australia Jainam Share Consultants Pvt. Ltd. Full time $80,000 - $120,000 per year

Jainam Broking Limited

  • 4 hours ago

Location

Head Office

Department

Business Admin - JBL

Employment Type

Full-time

Applications Received

0

Closes On

21 Dec, 2025

Manager – Admin Operations
Role Objective
To manage and oversee all administrative functions, infrastructure maintenance, compliance, and vendor coordination for branches located in the
West Region
. The role ensures smooth day-to-day operations in alignment with company policies and regulatory standards.

Key Responsibilities
Regional Branch Administration:

  • Supervise and coordinate admin operations for all branches in the West region (Maharashtra, Gujarat, Goa, Rajasthan).
  • Act as the single point of contact for all branch-related admin issues within the region.
  • Monitor branch upkeep, office infrastructure, IT coordination, and staff utilities.

Facility Management

  • Oversee facility maintenance including office premises, repairs, utilities, furniture, and security.
  • Coordinate branch expansions, relocations, or closures in collaboration with regional teams.

Vendor & Asset Management

  • Identify and manage local vendors for housekeeping, security, AMC services, etc.
  • Ensure cost-effective procurement and timely renewals of service contracts.
  • Maintain inventory of office assets and coordinate asset tagging.

Compliance & Documentation

  • Ensure all branches adhere to SEBI, NSE, BSE, and other regulatory infrastructure requirements.
  • Manage lease agreements, licenses, and renewal documentation for all regional offices.
  • Coordinate with audit and compliance teams during inspections or reviews.

Travel, Events & Logistics

  • Manage travel arrangements for regional staff including ticketing and accommodation.
  • Support logistics for training sessions, investor meets, and corporate events.

Cost Control & Reporting

  • Monitor admin expenses regionally and suggest cost-saving initiatives.
  • Prepare monthly reports on admin KPIs, vendor performance, and branch compliance.

Team & Stakeholder Coordination

  • Supervise junior admin executives or branch-level admin officers in the region.
  • Liaise with other departments like IT, HR, Compliance, and Operations to support admin-related functions.

Education
Qualifications & Skills:

  • Graduate in any discipline
  • MBA/PGDM in Operations, General Management, or Facility Management is preferred

Experience

  • 5–8 years of relevant experience in Admin/Facilities Management, preferably in a stock broking, financial services, or BFSI setup
  • Experience in handling multi-location operations across a specific region is required

Key Competencies

  • Strong knowledge of admin operations in a regulated financial services environment
  • Vendor negotiation & contract management
  • Excellent coordination, crisis handling, and communication skills
  • Proficient in MS Office (Excel, Word, Outlook); familiarity with admin ERP systems is an advantage
  • Understanding of SEBI/Exchange infrastructure compliance norms

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