Executive Assistant

Posted: 15/09/2025

Closing Date: 03/10/2025

Job Type: Fixed-Term Contract

Location: Wakefield St, Adelaide

Job Category: Administration and Office

Nunkuwarrin Yunti, the foremost Aboriginal Community Controlled Health Organisation in Adelaide aims to promote and deliver improvement in the health and wellbeing of all Aboriginal and Torres Strait Islander people and their families in the greater metropolitan areas of Adelaide and regional areas to advance their social, cultural and economic status. The Organisation places a strong focus on a client centered approach to the delivery of services and a collaborative working culture to achieve the best possible outcomes for clients.

Nunkuwarrin Yunti is a Child Safe Organisation.

The primary role of the Executive Assistant includes, and is not limited to:

• Responsible to the Chief Executive Officer for providing confidential, comprehensive executive and administrative support services, including timely referral of important information.
• Monitor external and internal correspondence to the Chief Executive Officer including their email inbox, action and respond to correspondence where appropriate and highlight any priority items to the Chief Executive Officer.
• Manage the Chief Executive Officer's diary, appointments, and coordinate communication with external stakeholders including government and non-government bodies.
• Provide and manage effective communication links between the Chief Executive Officer, Executive Management and Middle Management of Nunkuwarrin Yunti.
• Provide secretariat support including preparing agendas, coordinating and distributing papers and taking minutes for the Board, Executive and other meetings as required.
• Support the ethos of Nunkuwarrin Yunti and its role of delivering health and wellbeing services to the Aboriginal and Torres Strait Islander community of Adelaide.

ESSENTIAL – includes qualifications, skills, experience and knowledge

• Completion of post-secondary administrative/business studies or extensive experience relevant to the role.
• Demonstrated ability to exercise tact and diplomacy, deal appropriately with sensitive and confidential issues and maintaining a high level of discretion and confidentiality at all times.

• Experience in providing Executive Assistant support services including:

• the services required as first point of contact for Chief Executive Officer;

• proven skills in working independently under broad direction only and to identify performance outcomes, plan activities and set priorities to achieve objectives and meet deadlines for self
• demonstrated high level word processing skills;
• sound knowledge of office software packages including presentation software, electronic mail, databases and spread sheets and records management systems;
• proven ability to exercise initiative and judgement and to make sound and timely decisions taking into account stake holders and environmental factors;
• dealing with people at high levels in other organisations;

• minute taking, agenda preparation and the preparation, editing distribution of meeting papers.

• Demonstrated ability to collect, collate and analyse information, edit written material, maintain attention to detail and be consistent with established editorial policy.

• Knowledge of the diversity of Aboriginal groups and sensitivity in respecting their culture and ability to communicate effectively with Aboriginal people.
• Ability to work collaboratively as part of a team.
• Demonstrated high level English language skills, with the ability to communicate clearly, concisely and effectively, both verbally and in writing.
• Creative problem-solving skills and the ability to think analytically.
• Sound consultation and negotiation skills, with the ability to recognise and resolve conflict; interpersonal skills which facilitate interaction and cooperation with relevant groups.
• Possess flexibility, adaptability, and versatility of approach to handle changing work requirements and the ability to support others in an environment of change.
• Ability to apply professional judgement in relation to operational matters and to maintain high levels of confidentiality at all times.
• Sound knowledge of the principles and practices associated with Work Health and Safety, Equal Employment Opportunity and relevant Legislative areas including the Associations Incorporation Act 1985 (SA), Australian Charities and Not-for-Profits Commission and Fair Work Act.

DESIRABLE

• Previous experience as a Executive Assistant to senior executives.
• Previous experience working with Aboriginal organisations.
• An understanding of Aboriginal health and well-being issues and the operation of Aboriginal community controlled and community managed services

Applications close Friday 3rd October 2025 (Full Time - Fixed Term Contract until 31st July 2026)

Please note, a current National Police Check and Working with Children Check are mandatory for this role.

Nunkuwarrin Yunti is an Equal Opportunity Employer and strongly encourages applications from Aboriginal and Torres Strait Islander peoples.