Accounts Payable and Procurement Officer

Posted: 10/12/2025

Closing Date: 19/12/2025

Job Type: Ongoing - Full Time

Location: The Friends' School, North Hobart

Job Category: Finance

Join Our Community at The Friends' School - Hobart

The Friends' School, Hobart, is a leading Independent School in Tasmania offering a globally focused, high-quality education from Early Learning to Year 12. Guided by the Quaker values of Integrity, Simplicity, Equality, and Peace, we foster an inclusive, supportive and welcoming environment where students and staff alike can thrive.

At Friends', we believe in lifelong learning - not just for our students, but for our staff as well. A career with us means becoming part of a dynamic community that values collaboration, personal growth and meaningful contributions. Whether in the classroom or beyond, our team plays a vital role in shaping the future through education, innovation and care.

If you're looking for a workplace that inspires, challenges, and supports you, we invite you to explore the opportunities at The Friends' School. Here, your work matters - not just to our students, but to the wider community and the world.

Why Work at The Friends' School?

At The Friends' School, we value our staff as much as our students. As part of our team, you'll enjoy a supportive and inclusive workplace with a strong focus on wellbeing, professional growth, and work-life balance. We offer:

Wellbeing – Free Employee Assistance Program, annual flu vaccinations and wellbeing initiatives. No cost use of Friends Health & Fitness (conditions apply).

Financial & Leave Benefits – Salaries are exclusive of super. Staff discounts on school fees. Paid parental leave, priority childcare access.

Professional & Community Engagement – Induction programs, social events and opportunities to contribute to outreach programs like Relay for Life, Loui's Van and Red Cross Blood Donation.

More information on our community can be found on our Friends' School website.

Join us and be part of a school that truly values its people.

About the Role

We are seeking a motivated and detail-oriented Accounts Payable & Procurement Officer to join our Financial Services team in a permanent, full-time capacity (38 hours per week). This position plays a key role in ensuring the effective management of the School's accounts payable and procurement functions, supporting operational efficiency and compliance.

Reporting to the Business & Systems Accountant, the successful candidate will be responsible for managing day-to-day invoice processing, supplier relations, purchasing systems, and procurement operations in alignment with School policies and strategic objectives.

Key Focus Areas

• Process and manage end-to-end accounts payable transactions using ProSpend and MYOB Advanced, ensuring timely and accurate payments.
• Manage purchasing cards, fuel purchase cards and internal recharges within the School and ensure that transactions are reconciled and entered on a timely basis.
• Assist with vendor setup and maintenance, including accurate and up-to-date master data in the finance system.
• Support budget holders by coordinating orders, resolving supplier queries, and providing guidance on purchasing procedures.

• Develop and maintain procurement systems that promote value for money and sustainable purchasing.
• Assist with implementation and review of procurement policies and guidelines.
• Build and manage relationships with preferred suppliers.
• Provide regular procurement support to staff across the School.
• Identify and implement improvements to procurement and accounts payable processes.

A full outline of responsibilities is provided in the Position Description.

Essential Qualifications

• Diploma of Accounting or Diploma of Procurement and Contracting.
• Demonstrated experience in accounts payable and procurement within a complex organisation.
• Experience with electronic financial systems and procurement platforms.
• High level of computer literacy (spreadsheets, databases, word processing, email).
• Current Tasmanian Registration to Work with Vulnerable People (employment category).
• Current National Police Check.

To apply, please submit the following:

• A cover letter outlining your interest in the role and addressing the key selection criteria items 4,6,7 & 8.
• An updated resume detailing your relevant qualifications and experience.